Executive Assistant, NA Regional

Ralph Lauren; New York (NY); On-site; USD 31,684 - 57,859; Full time

Job summary

Ralph Lauren Corporation is seeking an Executive Assistant, NA Regional to provide critical administrative and organizational support to the North America Executive Leadership Team. Responsibilities include managing scheduling, travel coordination, budgeting and records, plus event planning for meetings and offsite sessions.

The role requires a highly organized, detail-oriented professional who can thrive in a fast-paced environment while maintaining discretion and professionalism.

Qualifications

• Administrative support at executive level preferred.
• Advanced proficiency in MS Teams and Microsoft Office Suite.
• Strong written and verbal communication with executives.
• Ability to travel and work overtime on short notice.
• Highly organized and detail oriented with discretion.

Responsibilities

• Managing calendars on a daily, weekly and monthly basis, including all appointments, meetings and video calls.
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Create memos, meeting agendas and other correspondence.
• Keep updated organizational charts and employee distribution lists for communications.
• Lead for special event planning for offsite/onsite meetings.
• Attend meetings and take notes, as needed.
• Set up travel arrangements including flights, hotels, itineraries and visa paperwork.
• Create travel itineraries with contact numbers and meeting locations.
• Assist in the preparation of presentations and reporting for team meetings.
• Support in office meetings with IT devices and room setup.
• Manage phones/messages and respond to basic requests for information.
• Track and process corporate card and invoice expenses monthly.
• Send and track packages when necessary.
• Act as liaison between executive and internal/external stakeholders.
• Create office reservations in Workday.
• Assist with special projects as assigned.

Skills

Calendar management

Travel planning

MS Teams

Microsoft Office

Communication

Job description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

The Executive Assistant, NA Regional provides critical administrative and organizational support to the North America Executive Leadership Team. Responsibilities include managing scheduling, communication, budgeting, travel coordination, and record keeping to ensure seamless operations and enable the leadership team to focus on strategic priorities. The ideal candidate will be highly organized, detail-oriented, and capable of thriving in a fast-paced environment while maintaining discretion and professionalism.

• Managing calendars on a daily, weekly and monthly basis, including all appointments, meetings and video calls
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Create memos, meeting agendas and other correspondence
• Keep updated organizational charts and employee distribution lists for communications
• Serve as lead for special event planning for offsite/onsite meetings
• Attend meetings and take notes, as needed
• Set up all travel arrangements including flights, hotels, itineraries and visa paperwork.
• Create travel itineraries that includes contact numbers, meeting locations, etc.
• Assist in the preparation of presentations and reporting for weekly, monthly, quarterly team meetings
• Support in office meetings with IT devices, room set-up and other coordination as needed
• Managing phones/messages and responding to basic requests for information
• Track and process allCorporate Cardand invoice expenses on a monthly basis
• Send and track packages when necessary
• Act as liaison between executive and internal/external stakeholders
• Create office reservations in Workday
• Assist with special projects as assigned

Salary range: $22.6 - $41.75 hourly,

• Administrative support at executive level preferred
• Advanced proficiency in MS Teams and Microsoft Office Suite
• Strong written and verbal communication skills, including the ability to interface with key executives in a professional manner
• Ability to establish relationships cross functionally, navigating ambiguity and using strong judgment to problem solve creatively
• Ability to exercise independent judgement and initiative within established guidelines
• Ability to thrive in a fast-paced, high-pressure environment, remaining adaptable and composed under stress.
• A natural problem solver who takes initiative, drives change, and seeks efficiency improvements.
• Must be highly organized and detail-oriented, with ability to prioritize and multi-task
• High level of discretion and integrity in handling sensitive and confidential information.
• Experience with travel planning and calendar management
• Ability to set priorities, meet deadlines and follow through
• Willingness to travel and work overtime, and on weekends with short notice