Rail Timekeeper — Accurate Labor & Payroll Reporting

brownandrootexternal; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

brownandrootexternal is seeking a Track Timekeeper to accurately record and monitor employee work hours on rail, industrial, or construction projects. You will ensure payroll data integrity and compliance with labor agreements and regulations.

You will collaborate with supervisors, HR, and project managers to resolve discrepancies, track absences, and support labor cost forecasting. Strong attention to detail and Excel proficiency are essential.

Qualifications

• High school diploma or GED required; associate degree in business, accounting, or related field preferred.
• 2+ years of experience in timekeeping, payroll, or administrative support (railroad, construction, or industrial setting preferred).
• Strong knowledge of timekeeping systems, payroll processes, and labor reporting.
• Familiarity with union agreements and prevailing wage requirements is a plus.
• Proficiency in Microsoft Excel and other office software; experience with payroll or ERP systems preferred.
• Strong attention to detail and organizational skills.
• Excellent communication skills and ability to work with supervisors, employees, and project managers.

Responsibilities

• Record daily employee work hours, job classifications, and cost codes for crews assigned to track or construction projects.
• Maintain accurate records of straight time, overtime, double time, and per diem.
• Verify crew sheets, foreman reports, and timesheets for accuracy before submission.
• Enter timekeeping data into payroll or project management systems on a daily basis.
• Ensure compliance with collective bargaining agreements (union rules), company policies, and applicable labor laws.
• Communicate with supervisors, HR, and payroll departments to resolve discrepancies.
• Track and report absences, vacation, sick time, and other leave categories.
• Support project management in producing labor cost reports and forecasts.
• Maintain confidentiality of employee records and payroll data.
• Provide administrative support for crew scheduling, onboarding, or certification tracking as needed.

Skills

Timekeeping knowledge

Payroll processes

Attention to detail

Communication skills

Organizational skills

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

Payroll/ERP systems

Job description

brownandrootexternal is seeking a Track Timekeeper to accurately record and monitor employee work hours on rail, industrial, or construction projects. You will ensure payroll data integrity and compliance with labor agreements and regulations.

You will collaborate with supervisors, HR, and project managers to resolve discrepancies, track absences, and support labor cost forecasting. Strong attention to detail and Excel proficiency are essential.