Rail Project Coordinator

Egis Group; Greenlawn (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player seeks a Project Coordinator to oversee engineering projects and ensure compliance with contractual obligations. This role involves coordinating teams, managing project documentation, and ensuring quality standards are met. The ideal candidate will have a strong background in construction, excellent communication skills, and the ability to adapt to dynamic work environments. Join a global firm committed to fostering diversity and providing opportunities for career growth in a collaborative setting focused on sustainable development.

Benefits

Dynamic international environment

Flexible working hours and location

Structured career development program

Meal tickets

Medical subscription

Office activities

Business trips to other sites

Qualifications

• 10 years of experience in project management or similar roles.
• Strong computer skills and proficiency in finance software.

Responsibilities

• Coordinate consulting and supervision teams at work sites.
• Ensure compliance with contractual obligations and quality standards.
• Prepare financial management documents and reports.

Skills

Project Management

Communication Skills

Analytical Skills

Flexibility and Adaptability

Decision-Making

Stress Management

Education

Higher Education in Construction

Tools

Microsoft Applications

Finance Software

Job description

About Us

Contract Type & location

Role is full-time and based in our office in Cluj, Romania.

The Project Coordinator is the Supervisor's representative and is directly responsible for fulfilling the contractual obligations, ensuring the relationship of the Contracting Entity with the other experts, site managers, short-term experts, and administrative and auxiliary staff.

Egis has been working in Romania for more than 25 years, providing engineering and consultancy services in road and rail transport sectors as well as water and environment, energy, urban development, and other institutional advisory services.

Egis is a global consulting and engineering firm working in construction, transport, and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, color, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs, or marital status.

Specific benefits for this INCLUDE

• Working in a dynamic international environment as part of a highly regarded global engineering company
• The ability to shape your career across a wide variety of market sectors and activities, including international mobility opportunities
• A structured career development program of continuous learning, review, and development
• Option to work flexibly (hours and location) according to the latest company procedure and business needs
• Competitive salary and benefits package, including meal tickets and medical subscription
• Office activities and occasional business trips to other sites

About the Role

• Coordination of the consulting and supervision team at each work point;
• Collaboration with the parties involved;
• Appropriation of work situations presented by the Contractor and monthly reports on the progress of the contract;
• Distribution of tasks to the Deputy and to the other main and secondary experts, site managers, short-term experts, administrative and auxiliary staff;
• Checking the compliance of the services with the terms of reference;
• Verification and certification of the Contractor's monthly and final work reports;
• Monitoring compliance by the Contractor with the provisions and/or measures ordered by the designer/authorized bodies;
• Sending periodic reports, final reports, and any other reports as requested by the Beneficiary;
• Inspecting the works during the warranty period and submitting reports regarding them;
• Establishing monthly meetings with the Contractor regarding the stage of the works, notifying the Beneficiary in good time, preparing the agenda for these meetings, drawing up and sending the minutes to all mentioned parties, and organizing the site visit;
• Presentation of comments regarding submitted complaints, their classification and filing. The comments must indicate possible scenarios for the proper definition of the problem and the way to solve it, drawing up special reports to the Contracting Entity for each complaint being resolved;
• Assisting the Contracting Entity in any situation arising as a result of checks or controls carried out by the authorized bodies both during the execution of the works and whenever necessary;
• Evaluation, with a view to the acceptance by the Contracting Entity of the technical solution proposed by the Contractor regarding all proposed systems;
• Analyzing any request regarding the extension of the execution period and additional and unforeseen costs, drawing up complete reports with recommendations for the Contracting Entity;
• Preparing the additional documents to the contract, carrying out the financial management of the works contract by checking and confirming the contractor's cash flow, making cost forecasts upon completion, maintaining a database of payments to the contractor, and maintaining all necessary records for audit purposes;
• Verification of compliance with the legal provisions regarding the requirements established by Law no. 10/1995 on quality in constructions, with subsequent amendments, in case of making changes to the documentation or adopting new solutions that change the initial conditions;
• Participation in the technological tests of the functioning of installations, equipment, and machinery;
• Pursuing the obtaining of special authorizations for putting into operation the installations and machines that require such authorizations according to the law (ISCIR, ISU, etc.);
• Keeping the weekly archive for all entities approved for payment, preparing all payment documents, checking if all payable quantities refer only to the works that were executed and received quality approval;
• Organization of contract implementation;
• Participation in all work receptions.

What do we need from you

We recognize that each applicant will bring different experience, but the ideal candidate will have:

• Preparation: higher education in construction
• Seniority: 10 years of experience
• Experience in at least one contract in similar positions such as Project Manager, Project Director, Project Coordinator, Deputy Project Director, Deputy Project Manager, Deputy Project Coordinator within a consultancy contract, supervision of execution works, consultancy, and/or supervision of design and execution works, execution works, or design and execution of new construction works, modernization, or rehabilitation of railway infrastructure (excluding metro and tram projects).
• Strong computer skills (proficiency in recognized finance software and Microsoft applications)
• Good spoken and written English
• Flexibility and adaptability
• Communication ability, ability to analyze and synthesize, decision-making capacity.
• Ability to work under stress and extended schedule
• Assuming responsibilities and maintaining confidentiality