Rail Coordinator III

Belcan Corporation; Houston (TX); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Education assistance

Paid time off

Holidays

Job summary

Belcan Corporation in Houston, TX seeks a Rail Coordinator III to manage rail fleet maintenance workflow, including shop trips, estimates, and compliance data in the TMS. You will liaise with rail repair shops, lessors, and internal teams, load data, and ensure accurate records while supporting reporting and OTMA requirements.

Ideal candidates have rail logistics experience, proficiency with TMS and SAP, and strong communication and multitasking skills in a fast-paced environment.

Qualifications

• Legally authorized to work in the job posting country.
• High school diploma or equivalent required; associate's degree preferred.
• 2+ years of rail logistics, fleet management, or transportation operations experience.
• Working knowledge of Transportation Management Systems (TMS).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and organizational skills.
• Ability to multitask and shift priorities in a fast-paced environment.
• Effective communication with stakeholders across rail shops, lessors, and internal teams.
• Self-starter with initiative to improve processes and drive efficiency.

Responsibilities

• Serve as data steward for repair estimates in the TMS to prevent duplicates.
• Load estimate files (.txt/.dat) into the system and verify data when estimates are absent.
• Maintain accurate shop information to support BRC approvals and billing.
• Act as liaison between rail shops and internal Rail Maintenance team for communication.
• Submit daily shop requests through MyGatx, LinkNet, and other platforms.
• Notify when P66 bills cars to shop and manage outbound disposition; obtain BOLs.
• Support Annual Compliance Shop Program and update system with test dates.
• Update mandatory test dates for tank, valve, 88b2, and related inspections.
• Identify OTMA cars and submit information to leasing companies at shop entry.
• Communicate invoices and file appropriately.
• Manage trip diversion data and origin changes; coordinate with Rail Coordinators.
• Share new route codes with stakeholders for diversions and shop trips.
• Run daily reports on off-lease car departures and coordinate updates with stakeholders.
• Balance time commitments across assigned rail maintenance functions.

Skills

Rail logistics

TMS

Microsoft Office

Communication

Organizational skills

Multitasking

Stakeholder management

Education

High school diploma or equivalent

Associate's degree in Supply Chain/Transportation/Business

Bachelor's degree in Supply Chain/Transportation/Business (preferred)

Tools

MyGatx

LinkNet

SAP

Job description

Job Title: Rail Coordinator III
Location: Houston, TX - Onsite
Zip Code: 77042
Duration: 12 Months
Pay Rate: $32/hr.
Keyword's: #Houstonjobs; #RailCoordinatorjobs; #INDSUB
Start Date: Immediate

We provide a competitive pay and benefits package. This position is offering a pay rate of $32/hr. however, Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

Rail Maintenance Associate

The Rail Maintenance Associate plays a key role in supporting Client's rail fleet maintenance operations, serving as the primary point of contact between rail repair shops, lessors, and internal Rail Coordinators. This position is responsible for managing the full lifecycle of rail car shop trips, including submitting shop requests, tracking repair estimates and invoices, managing diversion data, and maintaining accurate records of mandatory compliance test dates. The Rail Maintenance Associate ensures data integrity within the Rail Transportation Management System (TMS) and actively supports off-lease car management, fuel surcharge updates, and regular reporting to key stakeholders across the organization.

Responsibilities may include:

• Serve as data steward for repair estimates, ensuring accuracy and preventing duplicate entries within the TMS
• Manually load estimate files (.txt or .dat) into the system and verify that correct data files are loaded when estimates are absent
• Ensure shop information is accurate and up to date to support the approval and rejection of Billing Repair Cards (BRCs)
• Act as liaison between rail repair shops and the internal Rail Maintenance team for all communications and follow-up on Estimate approvals
• Submit daily shop requests through applicable platforms (MyGatx, LinkNet, etc.)
• Send inbound notifications when P66 bills cars to shop and manage Outbound (OB) disposition in system and between shops, lessors, and Rail Coordinators when cars are complete. Process shop diversions and coordinate to obtain Bills of Lading (BOLs) and diversion documentation
• Support Annual Compliance Shop Program and update system as cars are sent to shop for cars due testing throughout the year and obtain Projected Outbound Dates (PODs) for assigned rail cars
• Ensure mandatory test date updates received when shops request outbound (OB) disposition and input that data in the system. Activity ensures the master list of mandatory test dates are accurate in the system for tank tests, valve tests, stub sill, thickness, Rule 88.B2, service equipment, and linings.
• Identify rail cars operating under OTMA, manage associated data within the system, and submit OTMA information to the leasing company at the time of shop request entry
• Communicate invoices to appropriate parties and file accordingly
• Manage trip diversion data, including origin changes, car status (cleaned), and comments authorized by the Rail Coordinator.
• Communicate new route codes to relevant stakeholders for diversions and shop trips
• Run daily reports to track off-lease car departures from shop; request off-lease dates from lessors upon car release and coordinate with the Rail Fleet & Maintenance Analyst to update car status; ensure trips are closed with appropriate comments
• Balance time commitments, deliverables, and strategic versus tactical priorities across assigned rail maintenance functions

Basic/Required Qualifications:

• Legally authorized to work in the job posting country
• High school diploma or equivalent required; associate's degree in Supply Chain, Transportation, Business, or a related field preferred
• 2 or more years of experience in rail logistics, fleet management, or transportation operations
• Working knowledge of Transportation Management Systems (TMS)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Attention to detail and strong organizational skills
• Ability to manage multiple tasks and shift priorities in a fast-paced environment
• Ability to interact effectively with stakeholders across multiple functional areas, including rail repair shops, lessors, and internal logistics teams
• Excellent oral and written communication skills, ensuring common understanding
• Self-starter with the ability to identify and recommend process improvements for greater efficiency
• Ability to adapt to varying and/or unexpected changing conditions with minimal direction
• Demonstrate a high level of personal initiative and sense of urgency to get the job done, with the potential and desire to advance to a higher level of responsibility

Preferred Qualifications:

• Familiarity with rail maintenance platforms such as MyGatx or LinkNet
• Experience with Rail transportation management systems
• Experience with SAP or other ERP systems in a logistics or supply chain environment
• 2 or more years of direct experience in the oil and gas industry, particularly in bulk liquid transportation
• Basic understanding of rail car equipment
• Experience processing and managing repair estimates, Billing Repair Cards (BRCs), and OTMA compliance requirements
• Knowledge of rail car mandatory inspection and testing requirements (tank test, valve test, stub sill, thickness, 88b2, service equipment, linings
• Bachelor"s degree in Supply Chain, Transportation, Business, or a related field preferred

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

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