Racing Safety Coordinator

Remington Park; Oklahoma City (OK); On-site; USD 30,000 - 40,000; Full time

Job summary

Remington Park is seeking a Seasonal Administrative Assistant to support safety initiatives and assist the Safety Director. The role involves preparing reports, handling registrations, and maintaining databases in a fast-paced environment. Ideal candidates will possess strong communication skills and experience in clerical roles.

Qualifications

• 2 years’ clerical/administrative experience required.
• 1+ years’ experience in a horse racing operation preferred.

Responsibilities

• Assist Safety Director with operational reports and documentation.
• Support horsemen in HISA registration and manage databases.
• Maintain meeting minutes and assist in planning events.

Skills

Communication

Computer skills

Data entry

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Race Track Manager software

HISA Portal

Job description

Job Details

Job Location: OKLAHOMA CITY, OK

Position Type: Seasonal

Salary Range: Undisclosed

Job Shift: Vary

Description

General Definition: Provide support for the safety initiatives of Remington Park and assist in administrative duties in maintaining compliance with federal regulation. This position will act as an assistant to the Safety Director (Racing).

Supervision Received: Safety Director (Racing)

Supervision Exercised: N/A

Essential Job Functions:

• Prepares documents and reports regarding monthly, quarterly, and/or annually for operational matters as directed, distributing in a timely and accurate manner.
• Assists horsemen in HISA registration and navigating the HISA portal.
• Uploads track measurements in the Maintenance Quality System database.
• Composes correspondence, rulings, e-mails, reports, and miscellaneous documents using Microsoft Office, Race Track Manager software, and the HISA Portal.
• Assists in maintaining various spreadsheets using Microsoft Excel.
• Proofreads and makes copies of documents.
• Assists in the planning and oversight of significant events and meetings.
• Responsible for keeping minutes for meetings.
• Uploads work orders into the Stream It database.
• Assists in inspections when necessary.
• Organizes assignments in order to maintain the greatest efficiency in the completion of assignments.
• Preserves confidentiality of files and information.
• Maintains both physical and digital files in an up-to-date, neat, orderly and easily accessible manner.
• Performs all other duties as assigned.

Qualifications

Education:

• High School Diploma or GED required.

Knowledge, Skills, and Abilities:

• Strong written and oral communication skills required.
• Strong computer skills required.
• Knowledge of, or the ability to learn Remington Park, OHRC, and HISA policies and procedures.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule forms.
• Skill in data entry with minimal errors and ability to review work for accuracy.
• Operational Knowledge of Microsoft Office suite products such as Word, Excel, PowerPoint, and Outlook.
• Ability to analyze and prepare documents, reports, and correspondence.
• Work independently and in a team environment.
• Ability to recognize, analyze, and solve a variety of problems.
• Demonstrated ability on completing assignments accurately and with attention to detail.
• Ability to work a flexible and irregular schedule including weekends and Holidays.
• Skill in dealing with the horsemen and general public in various and sometimes difficult situations while maintaining courtesy and diplomacy.
• Excellent time management skills required.

Training and Experience:

• 2 years’ clerical/administrative experience
• 1+ years’ experience in a horse racing operation preferred

Licenses/Certifications/Other:

• Must be able to pass a background check and receive a license from the Oklahoma Horse Racing Commission.
• Must be able to complete a pre-employment drug test with a negative result.

Physical Requirements:

The physical demands and work environment characteristics described are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strength:
  • Sedentary to medium workload
  • Stand, sit and walk consistently
  • Will be required to lift up to or over 20lbs or exert occasionally over 50lbs
• Movement:
  • Will consistently be required to touch, feel, stoop, bend, kneel, climb, reach
  • Will use office equipment
  • Driving motor vehicles as needed
• Auditory:
  • Frequently speak and articulate
  • Noise levels will be varied from moderate to heavy machinery
• Environmental:
  • Exposure to weather and extreme elements are frequent
  • Frequent exposure in close proximity to horses