R&D Office & Operations Coordinator

Thornton Tomasetti; United States; On-site; USD 34,000 - 69,000; Full time

Benefits offered by this job

Free medical coverage

Competitive retirement plan

Tuition reimbursement

Education benefits

Job summary

Abbott is seeking an Office Support Coordinator in Abbott Park, IL, delivering operational, procurement, and administrative support to the R&D organization. The role balances event coordination, communications, and executive support with a focus on process improvements and cross-functional collaboration.

You will manage complex calendars across multiple stakeholders and time zones, coordinate travel logistics, prepare materials, and assist with vendor management in a fast-paced environment.

Qualifications

• High School Diploma or GED required; Bachelor’s degree preferred.
• Experience coordinating meetings, events, executive travel, and complex calendar management.
• Experience supporting procurement activities, purchase requisitions, purchase orders, vendor coordination, and budget tracking.

Responsibilities

• Organize departmental meetings, leadership events, workshops, and travel arrangements with end-to-end logistics.
• Develop, edit, and distribute organizational communications and leadership updates.
• Provide executive-level administrative support including calendars, travel, meetings, and confidential information handling.
• Coordinate procurement, PO creation, and vendor coordination in line with corporate policies.

Skills

Executive support

Event coordination

Budget tracking

Calendar management

Procurement experience

Education

High School Diploma or GED

Bachelor’s degree

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Ariba

Job description

Abbott is seeking an Office Support Coordinator in Abbott Park, IL, delivering operational, procurement, and administrative support to the R&D organization. The role balances event coordination, communications, and executive support with a focus on process improvements and cross-functional collaboration.

You will manage complex calendars across multiple stakeholders and time zones, coordinate travel logistics, prepare materials, and assist with vendor management in a fast-paced environment.