Office Support Coordinator

Abbott (abbottcareers2 board); Illinois; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Free medical coverage

Retirement plan with high employer con

Tuition reimbursement

FreeU education benefit

Job summary

Abbott is seeking an Office Support Coordinator for the Core Laboratory division in Abbott Park, IL. This onsite role focuses on organizational operations, procurement, and project coordination to support the R&D organization.

The role requires exceptional attention to detail, strong business acumen, and the ability to partner across employees, cross-functional stakeholders, vendors, and executive leadership. 80% of time on events, travel, and procurement; 20% on executive calendar support.

Qualifications

• Exceptional attention to detail and strong business acumen.
• Ability to coordinate across cross-functional stakeholders and vendors.
• Effective communication and calendar management for senior leaders.

Responsibilities

• Organizational operations, procurement and project coordination (80%).
• Lead event, meeting and travel coordination including logistics and budgets.
• Develop and distribute organizational communications and prepare leadership materials.
• End-to-end procurement, PO creation, P2P, vendor management and invoice reconciliation.
• Support project coordination and cross-functional initiatives.

Job description

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.

Our diagnostic solutions are used in hospitals, laboratories, and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

We have an opportunity for the role of Office Support Coordinator within our Core Laboratory division based out of Abbott Park, IL and this is an onsite role.

Core Laboratory is a leading provider of diagnostic solutions that help laboratories, hospitals, and healthcare providers deliver accurate, timely results that support better patient outcomes.

As the Office Support Coordinator, you'll provide operational, project, procurement, communication, and executive support to the R&D organization. Approximately 80% of the role is dedicated to coordinating organizational events, travel, communications, procurement activities, vendor management, and project coordination, while the remaining 20% focuses on administrative support for senior R&D leaders through complex calendar management, travel coordination, meeting support, and confidential business administration.

This role serves as a central hub for organizational operations and requires exceptional attention to detail, strong business acumen, effective communication, and the ability to partner across employees, cross-functional stakeholders, vendors, and executive leadership.

What You'll Work On

Organizational Operations, Procurement & Project Coordination (80%)

• Event, Meeting & Travel Coordination : Lead the planning and execution of departmental meetings, leadership events, workshops, town halls, off-site meetings, and team engagement activities, while managing end-to-end logistics including venues, catering, technology, attendee communications, materials, budgets, vendor relationships, and domestic/international travel arrangements, ensuring seamless experiences and compliance with corporate travel and expense policies.
• Organizational Communications Develop, edit, and distribute organizational communications, including leadership updates, newsletters, meeting summaries, and event messaging, while supporting the creation of presentations, reports, and other communication materials for leadership and employee audiences utilizing communications tools like Maestro and Firstup. Maintain distribution lists, collaboration sites, and communication channels to ensure timely, accurate, and effective information sharing across the organization.
• Procurement, Purchase Order & Vendor Management : Manage end-to-end procurement and purchasing operations, including requisition processing, purchase order creation, procure-to-pay (P2P) activities, vendor coordination, invoice reconciliation, expenditure tracking, and records management, ensuring compliance with corporate policies and audit requirements using systems like Ariba and other internal Abbott expense related systems. Partner closely with Procurement, Finance, Category Managers, Material Planners, Legal, Licensing, vendors, and business stakeholders to support purchasing, contracting, budget management, and issue resolution activities.
• Project Coordination & Operational Support: Support departmental and cross-functional initiatives through project planning, scheduling, coordination, and execution, including organizing meetings, preparing agendas, documenting ou