Quality & Tech Administrative Specialist

Apscareerportal; Chicago, Northern (IL, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Life insurance

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Job summary

CRRC Sifang America is seeking an Administrative Assistant in Chicago to support the Quality & Technology department. You will manage document control, archiving, reimbursements, and procurement, while coordinating travel and onboarding for staff.

This role requires strong MS Office skills, attention to detail, and the ability to handle overtime as needed in a professional office and production environment.

Qualifications

• Requires high school diploma or above; degree preferred in Administrative Management or related field.
• Proficient in Microsoft Office (Word and Excel); familiar with document management and ledger maintenance.
• Detail-oriented, responsible, with strong communication and coordination skills.
• Able to handle ad-hoc tasks and work occasional overtime as needed.

Responsibilities

• Manage scanning, registration, classification, archiving, and ledger maintenance of department notices, documents, contracts, and training records.
• Oversee archive room and ensure consistency between records and physical items.
• Coordinate full reimbursement process, assist with budget monitoring, and document control.
• Handle equipment and tooling calibration orders, sample shipping, and related invoice follow-up.
• Assist with contract execution, mailing, archiving, and system uploads; submit monthly reports.
• Coordinate business travel arrangements including itineraries, bookings, and reimbursements.

Skills

Microsoft Office

Document management

Ledger maintenance

Communication skills

Coordination skills

Education

High School Diploma or higher

Degree in Administrative Management or related field preferred

Job description

CRRC Sifang America is seeking an Administrative Assistant in Chicago to support the Quality & Technology department. You will manage document control, archiving, reimbursements, and procurement, while coordinating travel and onboarding for staff.

This role requires strong MS Office skills, attention to detail, and the ability to handle overtime as needed in a professional office and production environment.