Future Opening: Bilingual Executive Assistant (Mandarin Chinese Required)

Apscareerportal; Chicago, Northern (IL, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

CRRC Sifang America is seeking a highly organized bilingual Executive Assistant to support the company president (and vice president as needed) in Chicago. The role requires translation, minute-taking, calendar management, travel planning, and confidential handling of information.

The ideal candidate will be fluent in English and Mandarin, with a bachelor’s degree and at least two years of administrative experience. A valid driver’s license is required; multinational exposure is a plus.

Qualifications

• Bachelor’s Degree required.
• At least 2 years of secretarial/administrative experience.
• Fluent in English and Mandarin; ability to translate and interpret.
• Strong time management and organizational skills.
• Valid driver’s license.
• Experience in multinational manufacturing setting preferred.

Responsibilities

• Schedule and organize business activities for the president.
• Organize and prioritize information and calls.
• Translate correspondences, documents, and reports; interpret meetings.
• Take meeting notes and distribute minutes.
• Manage incoming mail for the president and prioritize items.
• Answer routine and non-routine inquiries and respond with information.
• Liaise with internal staff and external partners for collaboration and follow-up.
• Maintain confidentiality of privileged information.
• Work on special projects, including creating presentations and coordinating itineraries.
• Draft and design general correspondences and ensure accuracy of work.

Skills

Bilingual English/Mandarin

Translation

Interpretation

Calendar management

Communication skills

Confidentiality

Education

Bachelor’s Degree

2+ years administrative experience

Job description

Bilingual Executive Assistant (Mandarin Chinese Required)

Location

Chicago

Type

Full Time

Summary

CRRC Sifang America is looking for a professional to join and support high-level executives. Under the direct supervision of the company’s president, this position provides administrative and secretarial support to the company’s president (and vice president, only when necessary). In addition to typing, filing, and scheduling, this position performs duties such as translation of documents; preparing reports and taking meeting minutes; managing calendars; making travel plans, meeting and event arrangements; and preparing and completing reimbursements following the company policies. This position requires strong computer and internet research skills, flexibility, excellent interpersonal skills, collaboration experience, and the ability to work well with all levels of internal staff, outside clients, guests, and vendors. Sensitivity to confidential matters is required. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Essential Duties and Responsibilities

• Schedule and organize business activities such as meetings, travels, conferences, and guest visits for the president.
• Organize and prioritize information and calls.
• Translate correspondences, documents and reports, and interpret meetings and conversations from English to Mandarin and vice versa.
• Take meeting notes, and type and distribute meeting minutes.
• Manage the incoming mail for the president. Review and evaluate mails to identify those items requiring priority attention.
• Take messages or/and answer all routine and non-routine questions. Respond to regularly occurring requests for information.
• Act as a liaison with internal colleagues and outsiders. Channel and facilitate communications and deliver the messages and contents to appropriate departments or/and personnel for collaboration, follow-up, resolution, or/and assistance.
• Maintain confidentiality of privileged information obtained in the course of work.
• Work independently or within a team on special nonrecurring and ongoing projects, which may include: creating and developing visual presentation documents for the president, planning and coordinating presentations, disseminating information, greeting visitors, and arranging visitors' itineraries.
• Draft and design general correspondences, notices, charts, tables, graphs, business brochures, etc. Proofread copy for spelling, grammar, and layout, and make appropriate changes. Responsible for the accuracy and clarity of the work product.
• Other administrative duties as assigned.

Education and Experience

• Bachelor’s Degree.
• Two years and above of secretary or/and administrative experience.
• High fluency in both English and Chinese Mandarin. Able to listen, speak, read, and write. Able to translate and interpret from Mandarin to English and vice versa. Candidate with a translation/Interpreter certificate is a plus.
• Good understanding of cultural diversity. Prior experience working in a multinational corporation is preferred.
• Effective time management skills and ability to organize tasks by importance and deadline.
• Able to shift priorities and superior organizational skills.
• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
• Strong self-motivation and adaptability.
• Excellent interpersonal communication skills.
• Work experience in a manufacturing plant or facility is preferred.
• Must have a valid driver’s license.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

We are an equal opportunity employer and all qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,national origin, disability status, protected veteran status, or any othercharacteristic protected by law.

CRRC Sifang America is an Illinois-based subsidiary of CRRC Corporation Limited. CRRC Corporation Limited,the parent company, is a world leader in the designing, engineering and manufacturing of advanced passenger rail vehicles and high-speed trains. Headquartered in Beijing, China, CRRC Corporation Limited has 46 wholly-owned & majority-owned subsidiaries. They are a global innovator in rail car and locomotive construction and maintenance.

In 2016, CRRC Sifang America was awarded a contract by the Chicago Transit Authority to supply 846 new railcars.

CRRC Sifang America recently constructed a state-of-the-art production facility on the city’s southeast side, returning railcar manufacturing to Chicago after a 50-year absence.

We are an equal opportunity employer and all qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,national origin, disability status, protected veteran status, or any othercharacteristic protected by law.