Quality Systems Administrator

HEICO; Clovis (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Niacc-Avitech Technologies, Inc., part of HEICO Corporation, is seeking a Quality Systems Administrator in Clovis, California. This role owns the QMS documentation lifecycle, develops, reviews, and maintains procedures, and ensures access to current documents for all team members.

You will coordinate revisions, training records, and audit support, track deadlines, and drive improvements in document-control workflows to meet aerospace regulatory and customer requirements.

Responsibilities

• Maintain and control internal QMS procedures, policies, work instructions, forms, and quality manuals in electronic and physical systems, as applicable.
• Coordinate document creation, review, revision, approval, and release in accordance with established QMS requirements and authorized approval processes.
• Coordinate periodic procedure reviews with process owners and Quality leadership to reflect current operations and applicable aerospace, regulatory, and customer requirements.
• Maintain accurate revision histories, approval records, effective dates, and controlled document registers to support traceability.
• Ensure obsolete documents are removed from points of use, clearly identified, and archived according to established retention requirements.
• Work with department process owners to develop and standardize procedures; review documents for clarity, consistency, formatting, and completeness.
• Monitor document-control practices and ensure personnel can access current approved procedures. Communicate released revisions and coordinate related acknowledgment or training records when required.
• Track review deadlines, pending approvals, and outstanding updates. Follow up with responsible personnel and elevate overdue items to Quality leadership.
• Support internal and external audits by retrieving records and verifying procedure availability, revision status, and alignment with documented requirements.
• Maintain organized QMS records and support documentation updates resulting from audit findings, corrective actions, and process changes.
• Identify and implement approved improvements to document-control workflows, tracking tools, and record retrieval. Provide guidance to employees on established document-control practices.

Job description

Company

Niacc-Avitech Technologies, Inc.

Department: Quality Assurance | Location: Clovis, California

About Niacc Avitech

Niacc-Avitech Technologies, part of HEICO Corporation, is a Part 145 repair facility specializing in the repair and overhaul of aircraft components. Our quality environment includes AS9100 certification, EASA approval, and Nadcap accreditation. We value teamwork, respect, and continuous improvement.

Position Summary

The Quality Systems Administrator manages the administration and control of Quality Management System (QMS) documentation. This role coordinates document development, review, approval, release, and retention so team members have access to accurate, current procedures. The successful candidate takes ownership of documentation schedules, works closely with department process owners and Quality leadership, and supports audit readiness and improvements to document-control processes.

Essential Responsibilities

• Maintain and control internal QMS procedures, policies, work instructions, forms, and quality manuals in electronic and physical systems, as applicable.
• Coordinate document creation, review, revision, approval, and release in accordance with established QMS requirements and authorized approval processes.
• Coordinate periodic procedure reviews with process owners and Quality leadership to reflect current operations and applicable aerospace, regulatory, and customer requirements.
• Maintain accurate revision histories, approval records, effective dates, and controlled document registers to support traceability.
• Ensure obsolete documents are removed from points of use, clearly identified, and archived according to established retention requirements.
• Work with department process owners to develop and standardize procedures; review documents for clarity, consistency, formatting, and completeness.
• Monitor document-control practices and ensure personnel can access current approved procedures. Communicate released revisions and coordinate related acknowledgment or training records when required.
• Track review deadlines, pending approvals, and outstanding updates. Follow up with responsible personnel and elevate overdue items to Quality leadership.
• Support internal and external audits by retrieving records and verifying procedure availability, revision status, and alignment with documented requirements.
• Maintain organized QMS records and support documentation updates resulting from audit findings, corrective actions, and process changes.
• Identify and implement approved improvements to document-control workflows, tracking tools, and record retrieval. Provide guidance to employees on established document-control practices.