Aerospace QMS Administrator - Audit-Ready Documentation

Niacc-Avitech Technologies Inc; Clovis (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Niacc-Avitech Technologies, Inc. in Clovis, CA, seeks a Quality Systems Administrator to manage QMS documentation, control procedures, and support audit readiness across the organization.

You will coordinate document development, maintain revision histories, release records, and retention per established QMS requirements, working with process owners and Quality leadership. The role requires strong writing, attention to detail, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent; business administration, quality management, or related field preferred.
• Three or more years of experience in quality administration, document control, or a related role within a controlled or regulated environment.
• Experience coordinating document revisions, approvals, release, archiving, and record retention.
• Proficiency with Microsoft Word, Excel, Outlook.

Responsibilities

• Maintain and control internal QMS procedures, policies, work instructions, forms, and quality manuals in electronic and physical systems, as applicable.
• Coordinate document creation, review, revision, approval, and release in accordance with established QMS requirements and authorized approval processes.
• Coordinate periodic procedure reviews with process owners and Quality leadership to reflect current operations and applicable aerospace, regulatory, and customer requirements.
• Maintain accurate revision histories, approval records, effective dates, and controlled document registers to support traceability.
• Ensure obsolete documents are removed from points of use, clearly identified, and archived according to established retention requirements.
• Work with department process owners to develop and standardize procedures; review documents for clarity, consistency, formatting, and completeness.
• Monitor document-control practices and ensure personnel can access current approved procedures. Communicate released revisions and coordinate related acknowledgment or training records when required.
• Track review deadlines, pending approvals, and outstanding updates. Follow up with responsible personnel and elevate overdue items to Quality leadership.
• Support internal and external audits by retrieving records and verifying procedure availability, revision status, and alignment with documented requirements.
• Maintain organized QMS records and support documentation updates resulting from audit findings, corrective actions, and process changes.
• Identify and implement approved improvements to document-control workflows, tracking tools, and record retrieval. Provide guidance to employees on established document-control practices.

Skills

Quality documentation

Document control

Process compliance

Communication

Attention to detail

Education

High school diploma or equivalent

Business administration / quality management background preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Niacc-Avitech Technologies, Inc. in Clovis, CA, seeks a Quality Systems Administrator to manage QMS documentation, control procedures, and support audit readiness across the organization.

You will coordinate document development, maintain revision histories, release records, and retention per established QMS requirements, working with process owners and Quality leadership. The role requires strong writing, attention to detail, and the ability to manage multiple priorities in a fast-paced