Quality Systems Administrator

Analog Modules, Inc.; Clovis (CA); On-site; USD 32,000 - 39,000; Full time

Job summary

Niacc Avitech Technologies, a HEICO company, seeks a Quality Systems Administrator in Clovis, CA to manage QMS documentation lifecycle and support audits.

You will coordinate document development, reviews, approvals, and retention, ensuring current procedures meet aerospace, regulatory, and customer requirements. Collaboration with process owners and leadership is essential.

Qualifications

• Three or more years of experience in quality administration, document control, or a related role within a controlled or regulated environment.
• Experience coordinating document revisions, approvals, release, archiving and record retention.
• Proficiency with Microsoft Word, Excel, Outlook.
• Strong written and verbal communication skills with ability to organize information into clear procedures.

Responsibilities

• Maintain and control internal QMS procedures, policies, work instructions, forms, and quality manuals in electronic and physical systems.
• Coordinate document creation, review, revision, approval, and release in accordance with QMS requirements.
• Coordinate periodic procedure reviews with process owners and Quality leadership to reflect current operations and regulatory requirements.
• Maintain accurate revision histories, approval records, and controlled document registers for traceability.
• Ensure obsolete documents are removed from points of use and archived per retention requirements.
• Develop and standardize procedures with department process owners; review documents for clarity and completeness.
• Monitor document-control practices and communicate released revisions and trainings as needed.
• Track review deadlines, approvals, and updates; escalate overdue items to Quality leadership.
• Support audits by retrieving records and verifying procedure status and alignment with requirements.
• Maintain organized QMS records and support updates from audit findings and corrective actions.
• Identify and implement improvements to document-control workflows and tools; guide staff in practices.

Skills

Communication

Detail-oriented

Time management

Team collaboration

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Department: Quality Assurance | Location: Clovis, California

About Niacc Avitech

Niacc-Avitech Technologies, part of HEICO Corporation, is a Part 145 repair facility specializing in the repair and overhaul of aircraft components. Our quality environment includes AS9100 certification, EASA approval, and Nadcap accreditation. We value teamwork, respect, and continuous improvement.

Position Summary

The Quality Systems Administrator manages the administration and control of Quality Management System (QMS) documentation. This role coordinates document development, review, approval, release, and retention so team members have access to accurate, current procedures. The successful candidate takes ownership of documentation schedules, works closely with department process owners and Quality leadership, and supports audit readiness and improvements to document-control processes.

• Maintain and control internal QMS procedures, policies, work instructions, forms, and quality manuals in electronic and physical systems, as applicable.
• Coordinate document creation, review, revision, approval, and release in accordance with established QMS requirements and authorized approval processes.
• Coordinate periodic procedure reviews with process owners and Quality leadership to reflect current operations and applicable aerospace, regulatory, and customer requirements.
• Maintain accurate revision histories, approval records, effective dates, and controlled document registers to support traceability.
• Ensure obsolete documents are removed from points of use, clearly identified, and archived according to established retention requirements.
• Work with department process owners to develop and standardize procedures; review documents for clarity, consistency, formatting, and completeness.
• Monitor document-control practices and ensure personnel can access current approved procedures. Communicate released revisions and coordinate related acknowledgment or training records when required.
• Track review deadlines, pending approvals, and outstanding updates. Follow up with responsible personnel and elevate overdue items to Quality leadership.
• Support internal and external audits by retrieving records and verifying procedure availability, revision status, and alignment with documented requirements.
• Maintain organized QMS records and support documentation updates resulting from audit findings, corrective actions, and process changes.
• Identify and implement approved improvements to document-control workflows, tracking tools, and record retrieval. Provide guidance to employees on established document-control practices.

Requirements

• High school diploma or equivalent; additional education in business administration, quality management, or a related field preferred.
• Three or more years of experience in quality administration, document control, or a related role within a controlled or regulated environment.
• Experience coordinating document revisions, approvals, release, archiving and record retention.
• Proficiency with Microsoft Word, Excel, Outlook.
• Strong written and verbal communication skills, including the ability to organize process information into clear, consistent procedures.
• Excellent attention to detail, organization, and follow-through; ability to manage multiple priorities and meet deadlines with limited supervision.
• Ability to work effectively with technicians, department leaders and Quality personnel while handling company and customer information confidentially.
• Ability to adapt quickly and manage multiple priorities.
• Ability to work independently and collaboratively.
• Ability to meet deadlines and work effectively under pressure in a fast-paced environment.
• Positive attitude, initiative, and willingness to take on new challenges.

Preferred Qualifications

• Experience in aerospace manufacturing, aviation maintenance, or a Part 145 repair station.
• Familiarity with QMS documentation supporting AS9100, EASA, and Nadcap requirements.
• Experience supporting audits, corrective-action documentation, and continuous-improvement initiatives.

Pay Range

Pay Range: $23.00 - $28.00 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

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This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.

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