QMS Documentation & Audit Readiness Lead

Wencor Group; Clovis (CA); Sur place; USD 32 000 - 39 000; Plein temps

Résumé du poste

Niacc-Avitech Technologies, a HEICO company in Clovis, CA, seeks a Quality Systems Administrator to manage QMS documentation and support audit readiness. You will own document-control schedules, coordinate revisions, and ensure access to current procedures across the organization.

Responsibilities include maintaining records, supervising revision histories, and coordinating with process owners to standardize procedures while aligning with AS9100, EASA, and Nadcap requirements.

Qualifications

• Three or more years of experience in quality administration, document control, or a related role within a controlled or regulated environment.
• Experience coordinating document revisions, approvals, release, archiving, and record retention.
• Experience supporting audits, corrective-action documentation, and continuous-improvement initiatives.

Responsabilités

• Maintain and control internal QMS procedures, policies, work instructions, forms, and quality manuals in electronic and physical systems, as applicable.
• Coordinate document creation, review, revision, approval, and release in accordance with established QMS requirements and authorized approval processes.
• Coordinate periodic procedure reviews with process owners and Quality leadership to reflect current operations and applicable aerospace, regulatory, and customer requirements.
• Maintain accurate revision histories, approval records, effective dates, and controlled document registers to support traceability.
• Ensure obsolete documents are removed from points of use, clearly identified, and archived according to established retention requirements.
• Work with department process owners to develop and standardize procedures; review documents for clarity, consistency, formatting, and completeness.
• Monitor document-control practices and ensure personnel can access current approved procedures. Communicate released revisions and coordinate related acknowledgment or training records when required.
• Track review deadlines, pending approvals, and outstanding updates. Follow up with responsible personnel and escal…
• Support internal and external audits by retrieving records and verifying procedure availability, revision status, and alignment with documented requirements.
• Maintain organized QMS records and support documentation updates resulting from audit findings, corrective actions, and process changes.
• Identify and implement approved improvements to document-control workflows, tracking tools, and record retrieval. Provide guidance to employees on established document-control practices.

Connaissances

Microsoft Word

Microsoft Excel

Microsoft Outlook

Documentation skills

Communication skills

Formation

High school diploma or equivalent

Business administration or quality management coursework preferred

Outils

Document control software

Description du poste

Niacc-Avitech Technologies, a HEICO company in Clovis, CA, seeks a Quality Systems Administrator to manage QMS documentation and support audit readiness. You will own document-control schedules, coordinate revisions, and ensure access to current procedures across the organization.

Responsibilities include maintaining records, supervising revision histories, and coordinating with process owners to standardize procedures while aligning with AS9100, EASA, and Nadcap requirements.