Quality Records & Documentation Specialist

Beauty Manufacturing Solutions Corp; Coppell (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Beauty Manufacturing Solutions Corp in Coppell, TX is seeking a Quality Administrative Assistant to maintain documentation within Quality and oversee support systems, working cross-functionally with Quality, Purchasing, and G&A to ensure records are processed accurately and on time, with attention to GMP-compliant practices.

The role emphasizes detail, strong communication, and the ability to manage multiple tasks in a controlled environment.

Qualifications

• 1-3 years of administrative or coordinator experience in a Quality, Manufacturing, Regulatory, or other controlled environment. Prior experience supporting Quality Assurance and/or Quality Control functions preferred.
• Exposure to eQMS such as ETQ, TrackWise, MasterControl, or similar preferred.
• Proven ability to manage multiple tasks, deadlines, and priorities in a structured environment.

Responsibilities

• Ensure SOPs are followed to meet and exceed Quality standards set forth in specifications.
• Maintain highest levels of safety to build an environment where the team’s well-being is a top priority.
• Scan and file completed Compounding and Packaging documentation and maintain retention schedules.
• Support document lifecycle activities such as archival and retrieval in accordance with document control procedures.
• Ensure GDP compliance across all quality records.
• Support onboarding activities related to quality training and documentation requirements through eQMS (ETQ).
• Create, collect, issuance, and retention of Logbooks throughout facility.
• Initiate, maintain, and complete Quality purchase orders per internal processes and in a timely manner.
• Generate GMP compliant records as required by SOPs, methods, or regulations.
• Support the company mission, values, and standards of ethics and integrity by incorporating these into the development and implementation of business plans.
• Own and lead special projects as assigned.
• Perform all other assigned duties as required by Quality Management.

Skills

Detail-oriented

Verbal & written communication

MS Office

Organized

Analytical

eQMS (ETQ)

Tools

ETQ

TrackWise

MasterControl

Job description

Beauty Manufacturing Solutions Corp in Coppell, TX is seeking a Quality Administrative Assistant to maintain documentation within Quality and oversee support systems, working cross-functionally with Quality, Purchasing, and G&A to ensure records are processed accurately and on time, with attention to GMP-compliant practices.

The role emphasizes detail, strong communication, and the ability to manage multiple tasks in a controlled environment.