Quality Documentation Specialist

B&B Specialties, Inc. / GS Aerospace; Anaheim (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

B&B Specialties, Inc. / GS Aerospace is seeking a detail-oriented Quality Documentation Specialist to support the Quality Department with records management, certification packages, and traceability.

You will review, organize, scan, upload, and maintain quality records, coordinate with internal teams and suppliers, and assist with audits to ensure compliance with customer requirements. Aerospace experience is a plus, and a high school diploma is required.

Qualifications

• Strong attention to detail and accuracy.
• Ability to organize, prioritize, and complete multiple assignments.
• Proficiency in data entry, electronic filing, scanning, and document retrieval.
• Effective verbal and written English communication skills.
• Ability to work with Quality, Production, Engineering, Sales, suppliers, and customers.

Responsibilities

• Review and track Quality Department records, including work orders, travelers, inspection reports, and supporting certifications.
• Prepare and review customer certification packages for completeness, accuracy, traceability, and applicable customer requirements.
• Perform documentation checks and support internal, customer, and third-party audits by retrieving requested records.
• Communicate with internal departments and outside suppliers to resolve missing, incomplete, or incorrect certifications and traveler documentation.
• Review nonconformance documentation for completeness and accuracy.
• Scan, index, and upload quality documents to the designated electronic vault and company network in accordance with established practices.
• Verify that scanned and uploaded documents are legible, correctly identified, and filed in the appropriate location.
• Maintain organized quality files, records, and the stamp control log to support product traceability and retrieval.
• Prepare quality-related reports and correspondence for suppliers, customers, and internal personnel as assigned.
• Track documentation status and follow up on outstanding records to support timely completion of customer certification packages.
• Perform other related duties as assigned or requested.

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

B&B Specialties, Inc. / GS Aerospace is seeking a detail-oriented Quality Documentation Specialist to support the Quality Department with records management, certification packages, and traceability.

You will review, organize, scan, upload, and maintain quality records, coordinate with internal teams and suppliers, and assist with audits to ensure compliance with customer requirements. Aerospace experience is a plus, and a high school diploma is required.