Document Control

B&B Specialties; Anaheim (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

B & B Specialties in Anaheim, CA is seeking an Entry Level Quality Documentation Clerk responsible for reviewing and maintaining quality records and customer certification packages. The role supports audits and ensures documentation meets customer requirements.

Responsibilities include scanning, indexing, and filing documents, communicating with suppliers, and maintaining organized quality files for traceability. Requires high school diploma and strong attention to detail.

Qualifications

• High school diploma or equivalent; ability to review quality records.
• 1-2 years clerical or document control experience preferred.
• Experience with aerospace quality documentation is a plus.
• Ability to work with cross-functional teams.

Responsibilities

• Review and track quality records, work orders, travelers, inspection reports, and certifications.
• Prepare and review customer certification packages for completeness and traceability.
• Support internal audits by retrieving requested records.
• Communicate with internal departments and suppliers to resolve document issues.
• Scan, index, and upload quality documents to the electronic vault in accordance with procedures.
• Maintain stamp control log and organized quality files for traceability.
• Prepare quality-related reports for suppliers and internal personnel.

Skills

Attention to detail

Data entry

Documentation skills

MS Office

Communication skills

Education

High school diploma

Job description

Job Details: Level: Entry, Job Location: Anaheim, CA 92807, Position Type: Full Time, Education Level: High School, Salary Range: $23.00 - $25.00 Hourly, Job Shift: 1st Shift,

PRIMARY RESPONSIBILITY

Support the Quality Department by reviewing, organizing, scanning, uploading, and maintaining accurate quality records and customer certification packages. Verify documentation for completeness, accuracy, traceability, and applicable customer requirements.

ESSENTIAL JOB REQUIREMENTS

• Review and track Quality Department records, including work orders, travelers, inspection reports, and supporting certifications.
• Prepare and review customer certification packages for completeness, accuracy, traceability, and applicable customer requirements.
• Perform documentation checks and support internal, customer, and third-party audits by retrieving requested records.
• Communicate with internal departments and outside suppliers to resolve missing, incomplete, or incorrect certifications and traveler documentation.
• Review nonconformance documentation for completeness and accuracy.
• Scan, index, and upload quality documents to the designated electronic vault and company network in accordance with established practices.
• Verify that scanned and uploaded documents are legible, correctly identified, and filed in the appropriate location.
• Maintain organized quality files, records, and the stamp control log to support product traceability and retrieval.
• Prepare quality-related reports and correspondence for suppliers, customers, and internal personnel as assigned.
• Track documentation status and follow up on outstanding records to support timely completion of customer certification packages.
• Perform other related duties as assigned or requested.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong attention to detail and ability to identify documentation discrepancies.
• Ability to organize, prioritize, and complete multiple assignments accurately and on time.
• Proficiency in data entry, electronic filing, scanning, and document retrieval.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to operate scanners, printers, copiers, and other standard office equipment.
• Proficiency in 10-key data entry and fast, accurate typing skills preferred.
• Effective English verbal and written communication skills.
• Ability to work collaboratively with Quality, Production, Engineering, Sales, suppliers, and customers.
• Familiarity with aerospace quality documentation and product traceability preferred.
• Ability to work overtime as required.

EDUCATION

High school diploma or equivalent.

EXPERIENCE

One to two years of clerical, document control, or quality documentation experience preferred; aerospace or manufacturing experience is a plus.

LANGUAGE SKILLS

• Ability to read, write, and speak English to perform assigned documentation duties.
• Ability to read and understand work instructions, customer correspondence, certifications, and other quality records.
• Ability to communicate clearly with coworkers, suppliers, and customers regarding documentation requirements.

PHYSICAL & MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

• Sit or stand and walk for an extended period.
• See, focus, speak, and listen.
• Use fine manipulation continuously. Hand eye coordination, repetitive hand movement and manual dexterity (using hands and fingers to handle and feel are necessary).
• Lift, carry, pull, push up to 25 lbs.
• Comprehend and retain verbal and/or written information.
• Mental reasoning and sound judgment for job related issues.

ENVIRONMENT, HEALTH, & SAFETY

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is moderately exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

The responsibilities of the position include compliance with company and governmental safety, environmental and hazardous materials regulations, and procedures. The employee will be required to wear Personal Protective Equipment in specified areas.

EEO ACKNOWLEDGEMENT

B & B Specialties is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex (including pregnancy), gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, veteran status, or any other status protected by federal and state law.

Qualifications: