Quality Data Assurance (Contract)

Industrious Ventures; Ontario (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Retirement plan participation

Paid sick leave

Paid vacation

Paid holidays

Discretionary bonuses

Job summary

Hera Technologies is seeking a Quality Data Assurance specialist to ensure all product documentation, certifications, and quality records are complete, accurate, and compliant before customer shipment. You will verify manufacturing records, material certifications, and process documentation while supporting inspections and on-time delivery.

In this role you will collaborate with Production, Quality Engineering, Inspection, Supply Chain, and Shipping to maintain the integrity of the Quality

Qualifications

• High School graduate or equivalent.
• Ability to communicate effectively in oral and written English.
• Ability to read and interpret product specifications and blueprints
• Proficiency in MS Office (Outlook, Word and Excel).
• Effective communication and interpersonal skills.
• Self‑starter and able to work independently as well as collaboratively.
• Highly organized, detail-oriented and self‑motivated with ability to multi‑task.

Responsibilities

• Review completed manufacturing travelers for completeness and accuracy.
• Verify all required operations, inspections, approvals, and signatures are complete.
• Collect, review, and validate material certifications, process certifications, and special process documentation.
• Verify full product traceability from raw material through final shipment.
• Review customer purchase orders and contractual quality requirements to ensure all required documentation is included.
• Prepare complete customer data packages for shipment.
• Generate Certificates of Conformance (C of C) and other required quality documentation.
• Submit customer eCert packages and electronic documentation as required.
• Prepare and coordinate documentation for customer source inspections.
• Support customer source inspectors during on-site inspections.
• Verify final part marking, labeling, serialization, and piece counts prior to shipment.
• Confirm all required documentation has been approved prior to shipment authorization.
• Release completed documentation packages to Shipping upon customer approval.
• Close manufacturing travelers following shipment and ensure proper document retention.
• Maintain organized electronic and physical quality records in accordance with company procedures.
• Identify documentation discrepancies, missing certifications, traceability gaps or compliance risks and immediately escalates obligations to Quality leadership.
• Support internal audits, customer audits and AS9100 compliance activities.
• Maintain document control and record retention requirements.
• Support continuous improvement initiatives to improve documentation accuracy and processing efficiency.
• Maintain clean and organised work areas following 5S principles.
• Perform cross‑functional duties as required.
• Confirm all travelers are complete and all stamps are present.
• Support 5-S and adhere to health, safety and environmental company guidelines.
• Perform cross‑functional operations.

Skills

Oral and written English

Blueprint reading

Attention to detail

Cross-functional collaboration

MS Office proficiency

Education

High School diploma

Tools

JobBOSS

Epicor

QT9

Smartsheet

Job description

From Engine Bay to Payload, we protect vital structures and systems.

Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, Space, and Commercial Airline sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.

Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.

Role Overview

The Quality Data Assurance is responsible for ensuring all product documentation, certifications, and quality records are complete, accurate, and compliant prior to customer shipment. This role serves as the final verification point before product release, ensuring documentation integrity, full traceability, and compliance with customer, regulatory, and company requirements.

Working closely with Production, Quality Engineering, Inspection, Supply Chain, Program Management, and Shipping, the Data Assurance Specialist verifies manufacturing records, material certifications, process certifications, and customer-specific documentation while supporting source inspections and on-time delivery. This position is critical to maintaining customer confidence and protecting the integrity of the Quality Management System.

Key Responsibilities

• Review completed manufacturing travelers for completeness and accuracy.
• Verify all required operations, inspections, approvals, and signatures are complete.
• Collect, review, and validate material certifications, process certifications, and special process documentation.
• Verify full product traceability from raw material through final shipment.
• Review customer purchase orders and contractual quality requirements to ensure all required documentation is included.
• Prepare complete customer data packages for shipment.
• Generate Certificates of Conformance (C of C) and other required quality documentation.
• Submit customer eCert packages and electronic documentation as required.
• Prepare and coordinate documentation for customer source inspections.
• Support customer source inspectors during on-site inspections.
• Verify final part marking, labeling, serialization, and piece counts prior to shipment.
• Confirm all required documentation has been approved prior to shipment authorization.
• Release completed documentation packages to Shipping upon customer approval.
• Close manufacturing travelers following shipment and ensure proper document retention.
• Maintain organized electronic and physical quality records in accordance with company procedures.
• Identify documentation discrepancies, missing certifications, traceability gaps or compliance risks and immediately escalates obligations to Quality leadership.
• Support internal audits, customer audits and AS9100 compliance activities.
• Maintain document control and record retention requirements.
• Support continuous improvement initiatives to improve documentation accuracy and processing efficiency.
• Maintain clean and organised work areas following 5S principles.
• Perform cross‑functional duties as required.Confirm all travelers are complete and all stamps are present.
• Support 5-S and adhere to health, safety and environmental company guidelines.
• Perform cross‑functional operations.

Required Qualifications

• High School graduate or equivalent.
• Ability to communicate effectively in oral and written English.
• Ability to read and interpret product specifications and blueprints
• Proficiency in MS Office (Outlook, Word and Excel).
• Effective communication and interpersonal skills.
• Self‑starter and able to work independently as well as collaboratively.
• Highly organized, detail-oriented and self‑motivated with ability to multi‑task.
• Ability to learn to perform cross‑functional operations.

Preferred Skills:

• Strong understanding of aerospace documentation requirements, including certifications, FAIRs, and quality clauses.
• Familiarity with customer source inspection processes and appointment scheduling.
• Experience reviewing purchase orders and ensuring documentation completeness prior to shipment.
• Proficiency in ERP and document management systems (JobBOSS, Epicor, QT9, Smartsheet, or equivalent).
• Exceptional organizational skills with attention to detail and accuracy.
• Ability to communicate clearly with internal departments and external customer representatives.
• Working knowledge of material certifications, lot traceability, and labeling/marking standards.
• Basic knowledge of inspection travelers and production flow.
• Ability to prioritize multiple shipments and maintain focus under time-sensitive conditions.
• Commitment to maintaining 5S standards and supporting cross-functional operations.

Your actual level and base salary will be determined on a case‑by‑case basis and may vary based on the following considerations: job‑related knowledge and skills, education, and experience.

Total compensation will also include a comprehensive set of benefits including but not limited to: Company paid employee medical, dental and vision insurance. Retirement plan participation (eligibility required), paid sick leave, paid vacation, paid holidays and discretionary bonuses.

EXPORT CONTROL REQUIREMENTS:

To conform to US Government export regulations, the applicant must be a (i) US Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S.