Quality Data Assurance (Contract)

Canopy Ad; Ontario (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Retirement plan participation

Paid sick leave

Paid vacation

Paid holidays

Discretionary bonuses

Job summary

Hera Technologies is seeking a Quality Data Assurance Specialist to ensure all product documentation, certifications, and quality records are complete, accurate, and compliant before shipment. This role serves as the final verification point prior to customer delivery in a high-precision aerospace environment.

Working with Production, Quality Engineering, Inspection, and Supply Chain, you will verify manufacturing records, material and process certifications, and ensure full product traceability

Qualifications

• High School graduate or equivalent.
• Ability to communicate effectively in oral and written English.
• Ability to read and interpret product specifications and blueprints.
• Proficiency in MS Office applications (Outlook, Word, Excel).
• Strong organizational and documentation skills.
• Experience with aerospace documentation requirements, including certifications and quality clauses.

Responsibilities

• Review manufacturing travelers for completeness and accuracy.
• Verify operations, approvals, and signatures are complete.
• Collect and validate material and process certifications.
• Ensure full product traceability from raw material to shipment.
• Prepare and coordinate documentation for customer inspections.
• Generate Certificates of Conformance and other quality documents.
• Support internal and customer audits and AS9100 activities.
• Maintain organized electronic and physical quality records.

Skills

English communication

Read blueprints

MS Office

Detail oriented

Strong organization

Education

High School graduate

Tools

JobBOSS

Epicor

QT9

Smartsheet

Job description

From Engine Bay to Payload, we protect vital structures and systems.

Hera Technologies is a premier contract manufacturer specializing in high‑precision metallic and non‑metallic solutions for the Aerospace, Defense, Space, and Commercial Airline sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.

Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.

Role Overview

The Quality Data Assurance is responsible for ensuring all product documentation, certifications, and quality records are complete, accurate, and compliant prior to customer shipment. This role serves as the final verification point before product release, ensuring documentation integrity, full traceability, and compliance with customer, regulatory, and company requirements.

Working closely with Production, Quality Engineering, Inspection, Supply Chain, Program Management, and Shipping, the Data Assurance Specialist verifies manufacturing records, material certifications, process certifications, and customer‑specific documentation while supporting source inspections and on‑time delivery. This position is critical to maintaining customer confidence and protecting the integrity of the Quality Management System.

• Review completed manufacturing travelers for completeness and accuracy.
• Verify all required operations, inspections, approvals, and signatures are complete.
• Collect, review, and validate material certifications, process certifications, and special process documentation.
• Verify full product traceability from raw material through final shipment.
• Review customer purchase orders and contractual quality requirements to ensure all required documentation is included.
• Prepare complete customer data packages for shipment.
• Generate Certificates of Conformance (C of C) and other required quality documentation.
• Submit customer eCert packages and electronic documentation as required.
• Prepare and coordinate documentation for customer source inspections.
• Support customer source inspectors during on‑site inspections.
• Verify final part marking, labeling, serialization, and piece counts prior to shipment.
• Confirm all required documentation has been approved prior to shipment authorization.
• Release completed documentation packages to Shipping upon customer approval.
• Close manufacturing travelers following shipment and ensure proper document retention.
• Maintain organized electronic and physical quality records in accordance with company procedures.
• Identify documentation discrepancies, missing certifications, traceability gaps, or compliance risks and immediately escalate issues to Quality leadership.
• Support internal audits, customer audits, and AS9100 compliance activities.
• Maintain document control and record retention requirements.
• Support continuous improvement initiatives to improve documentation accuracy and processing efficiency.
• Maintain clean and organized work areas following 5S principles.
• Perform cross‑functional duties as required.
• Confirm all travelers are complete and all stamps are present.
• Support 5‑S and adhere to health, safety, and environmental company guidelines.
• Perform cross‑functional operations.

Qualifications

• High School graduate or equivalent.
• Ability to communicate effectively in oral and written English.
• Ability to read and interpret product specifications and blueprints.
• Proficiency in MS Office (Outlook, Word and Excel).
• Effective communication and interpersonal skills.
• Self‑starter and able to work independently as well as collaboratively.
• Highly organized, detail‑oriented and self‑motivated with ability to multi‑task.
• Ability to learn to perform cross‑functional operations.
• Strong understanding of aerospace documentation requirements, including certifications, FAIRs, and quality clauses.
• Familiarity with customer source inspection processes and appointment scheduling.
• Experience reviewing purchase orders and ensuring documentation completeness prior to shipment.
• Proficiency in ERP and document management systems (JobBOSS, Epicor, QT9, Smartsheet, or equivalent).
• Exceptional organizational skills with attention to detail and accuracy.
• Ability to communicate clearly with internal departments and external customer representatives.
• Working knowledge of material certifications, lot traceability, and labeling/marking standards.
• Basic knowledge of inspection travelers and production flow.
• Ability to prioritize multiple shipments and maintain focus under time‑sensitive conditions.
• Commitment to maintaining 5S standards and supporting cross‑functional operations.

Your actual level and base salary will be determined on a case‑by‑case basis and may vary based on the following considerations: job‑related knowledge and skills, education, and experience.

Total compensation will also include a comprehensive set of benefits including but not limited to company‑paid employee medical, dental and vision insurance, retirement plan participation (eligibility required), paid sick leave, paid vacation, paid holidays and discretionary bonuses.

EXPORT CONTROL REQUIREMENTS

To conform to U.S. Government export regulations, the applicant must be a (i) U.S. Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S. Department of State.

Canopy A&D is an Equal Opportunity Employer; employment with Canopy A&D is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.