Quality Administrative Assistant

Child Care Associates; Hurst (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Child Care Associates is seeking an experienced administrative professional to perform a range of clerical duties, including typing, filing, and data entry. The role supports program staff, prepares reports, and assists with grant proposals while maintaining accuracy under pressure.

The position requires a High School diploma, 2+ years in general secretarial work, and proficiency in Microsoft Office. Excellent communication and organizational skills are essential for success.

Qualifications

• High School Diploma or equivalent.
• Minimum of 2 years' experience in general secretarial or administrative duties.
• Typing speed 50-60 WPM.
• Computer proficiency in Microsoft programs.
• Excellent verbal and written communication skills.

Responsibilities

• Type and distribute correspondence, reports, forms, etc.
• Compile information and facilitate monthly calendar.
• Process purchase requests and order/distribute office supplies.
• Maintain administrative, program, and personnel files.
• Assist in preparing program reports and grant proposals.
• Provide routine administration support to management staff.
• Submit monthly reports.
• Perform other related duties as assigned.

Skills

Typing 50-60 WPM

Verbal and written communication

Attention to detail

Organizational skills

Professional interaction

Office equipment knowledge

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Child Care Associates is an equal opportunity employer who offers equal employment opportunities without regard to race, color, religion, sex, national origin, age, pregnancy, mental or physical disability, political affiliation, beliefs, protected veteran status in accordance with applicable federal laws, or any other protected class.

FT/PT Status: Full Time

Position Overview

• Type and distribute correspondence, reports, forms, etc.
• Compile information on a monthly or as needed basis and facilitate monthly calendar.
• Process purchase request, and order/distribute office supplies for staff.
• Maintain administrative files, program files, and personnel files accurately.
• Assist in preparing program reports and providing program data with accuracy and in a timely manner.
• Assist with preparing grant proposals and other program documents with accuracy.
• Assess and convey program problems and refer appropriately to obtain needed solutions.
• Perform secretarial duties and provide routine administration support to the management staff in CCMS program.
• Support facilities in achieving 4-Star or National Accreditation status through professional development and modeling best practices.
• Develop instructional materials and deliver training sessions.
• Recruit Entry-Level training to providers and provide on-site training to attain TRS status.
• Participate in community events as required.
• Assist in ordering materials and resources and checking in materials through the Quality Initiatives.
• Submit monthly reports.
• Perform other related duties as assigned.
• High School Diploma or equivalent.
• Minimum of 2 years' experience in general secretarial or administrative duties.
• Type 50-60 WPM.
• Computer proficiency and in Microsoft programs.
• Excellent verbal and written communication skills required.
• Attention to detail, organization skills and ability to perform accurately in high stress situations.
• Demonstrate professional and courteous interaction with all levels of staff.
• Be knowledgeable of office equipment and procedures.
• Must pass pre-employment and/or periodic physical exam, TB skin test, and background check (renewed every 24 months).

Physical Requirements

• Repetitive use of hands; reaching and turning.
• Ability to lift up to 20 pounds; light lifting of supplies and materials.
• Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
• Must be able to twist, turn, kneel, bend and stoop.