QA ADMINISTRATIVE ASSISTANT

ADP, Inc.; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

ADP, Inc. is seeking a Quality Assurance Administrative Assistant to support the QA and Safety functions. The role involves administrative duties, recordkeeping, data entry, and assisting in training-related activities.

The ideal candidate will have a High School Diploma or equivalent, at least 2 years of related experience, and strong MS Office skills. Bilingual English/Spanish is a plus, with the ability to work under pressure in a fast-paced environment.

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years related work experience.
• Knowledge of Quick Aviation is a plus.
• Bilingual English/Spanish is a plus.
• Strong organizational skills and ability to prioritize work and meet deadlines.
• Working knowledge of Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Provide administrative assistance to the QA and Maintenance Training areas of the QA Department.
• Recordkeeping, data entry, filing, and reports for the department.
• Monitor personnel changes within the maintenance organization.
• Schedule personnel and identify training requirements.
• Update training files and assist QA Auditor with vendor files.
• Coordinate with HR on personnel additions and departures.
• Assist in completing the monthly QA activity report and training reports.
• Conductor assist in incident investigations and support the safety program.

Skills

Self-motivated

Detail-oriented

Organizational skills

Prioritization

MS Office

Bilingual English/Spanish

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Quality Assurance Administrative Assistant

The Quality Assurance Administrative Assistantreports to the Director, Quality and Safety / Accountable Manager.

POSITION RESPONSIBILITIES:

• TheQuality Assurance Administrative Assistant reports to the Director- Quality andSafety/Accountable Manager.
• Provideadministrative assistance to the Inspection, Quality Assurance and Maintenance Trainingareas of the Quality and Safety Department.
• Dutiesinclude record keeping, data base entry, filing, monitoring personnel changeswithin the maintenance organization, scheduling personnel, completing reportsand advising the department head and staff on matters related to QA, Inspectionand Training.
• Recordkeeping responsibilities include personnel training records, vendor files, andprocessing of various training forms.
• Databaseentry responsibilities include initial entry of new employee previous trainingrecords, and ongoing training data of current employees into the companytraining and personnel database.
• Filingresponsibilities include initiating new personnel training files (FAA requiredpaper based files), updating changes to training files, assisting the QualityAssurance Auditor in maintaining the approved vendor files.
• Monitoringpersonnel change responsibilities include coordinating with the Human ResourcesDepartment regarding personnel additions and departures to ensure appropriatefiles are initiated or archived.
• Schedulingresponsibilities include assisting identifying personnel training requirementsand providing lists of personnel needing initial or recurrent training.
• Coordinateswith the Maintenance Training Specialist in these duties.
• Completingreports responsibilities includes providing information for the completion ofthe monthly QA activity Report and generating training reports as needed.
• Conductor assist in incident investigations.
• Activelysupport the company safety program and activities.

EDUCATION:

High School Degree or equivalent.

EXPERIENCE:

Minimum 2years related work experience.

Knowledgeof Quick Aviation is a plus

KNOWLEDGE, SKILLS & ABILITIES:

Ideal candidate must be self-motivated and detailed.

Strong organizational skills and ability to prioritize work and meetdifferent deadlines.

Working knowledge of Microsoft Office (Excel, Word, Power point)

Bilingual English/Spanish is a plus.

Ability to work well under pressure and in a fast paced environment while meeting strict deadlines and maintaining high quality of work.