Pursuit Marketing Operations Lead

HKS, Inc.; Denver (CO); On-site; USD 60,000 - 90,000; Full time

Job summary

HKS, Inc. in Denver is seeking an experienced Pursuit Marketing Coordinator to manage the pursuit process, coordinate submissions, and ensure compliance with RFPs. You will lead content preparation, edit text, layouts, resumes, and project schedules while aligning with firm standards.

The role requires 3+ years in pursuit marketing, proficiency in InDesign, Photoshop, Illustrator, and MS Office, plus strong writing and organizational skills. Travel may be required.

Qualifications

• Professional degree in Marketing or equivalent.
• 3+ years of professional services pursuit marketing experience.
• Proficiency in InDesign.
• Knowledge of Photoshop and Illustrator preferred.
• Proficient with MS Office Suite (Word, Excel, PowerPoint).
• Strong writing, layout and attention to detail.
• Strong interpersonal and organizational skills; works with diverse teams.
• Ability to manage multiple projects and meet deadlines.
• Travel may be required.

Responsibilities

• Leads coordination of pursuit submission process, supporting go/no-go efforts and managing pursuit requirements, schedules and deadlines with minimal guidance from senior marketers
• Manages pursuit momentum and execution, anticipating next steps, clarifying expectations, and proactively addressing gaps to keep pursuits on track
• Coordinates and collaborates on the preparation of qualifications packages, proposal submissions and interview collateral, including text editing, graphic layout, resumes, and project schedules, while working within firm brand standards
• Ensures compliance with RFP requirements, confirming all client instructions, formatting, and submission criteria are met accurately and consistently
• Applies firm pursuit playbooks and templates consistently, contributing to continuous improvement of pursuit processes
• Manages complex document assembly and version control, ensuring accuracy, consistency, and clarity across drafts and final deliverables
• Identifies gaps in pursuit requirements and escalates issues early with recommended solutions
• Enters, maintains and manages pursuit information into CRM and Asana systems, ensuring data accuracy, completeness, and visibility for reporting and tracking purposes
• Maintains organized files and updates project information within firm databases utilizing standardized formats, naming conventions, and filing structures to support team efficiency and reuse
• Maintains and manages boiler plate and reusable content, partnering with marketing team to ensure materials remain current, accurate, and aligned with firm messaging
• Creates, maintains, and updates marketing resource materials, working with senior marketers to support pursuit readiness and consistency
• Monitors accuracy, timeliness, and workload, while minimizing rework through strong attention to detail, prioritization, and adherence to establish processes
• Provides guidance and direction to entry-level staff, as appropriate, supporting development and reinforcing pursuit standards and best practices
• Supports first-draft writing and content development as needed, progressively increasing ownership of content quality and messaging over time

Skills

Writing skills

Attention to detail

Project coordination

Team collaboration

Communication

Education

Professional degree in Marketing or equivalent

Tools

InDesign

Photoshop

Illustrator

MS Word

Excel

PowerPoint

Job description

HKS, Inc. in Denver is seeking an experienced Pursuit Marketing Coordinator to manage the pursuit process, coordinate submissions, and ensure compliance with RFPs. You will lead content preparation, edit text, layouts, resumes, and project schedules while aligning with firm standards.

The role requires 3+ years in pursuit marketing, proficiency in InDesign, Photoshop, Illustrator, and MS Office, plus strong writing and organizational skills. Travel may be required.