Sr. Marketing Coordinator

HKS, Inc; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

HKS, Inc. seeks an experienced pursuit coordinator to manage the submission process, ensuring accuracy, compliance, and momentum across pursuits. You will coordinate requirements, schedules, and deadlines, support go/no-go decisions, and maintain boilerplate content while aligning with firm branding.

The role requires a professional marketing background and strong writing and organizational skills. In this role, you will enter pursuit information into CRM and Asana, manage document assembly and

Qualifications

• Professional degree in Marketing or equivalent combination of education and experience.
• Typically 3+ years of professional services pursuit marketing experience.
• Proficiency in InDesign.
• Knowledge of Photoshop and Illustrator preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong writing skills and ability to produce graphically designed page layouts.
• Strong attention to detail and ability to meet deadlines.
• Strong interpersonal & communication skills across levels.

Responsibilities

• Leads coordination of pursuit submission process with go/no-go support and deadlines.
• Manages pursuit momentum and addresses gaps to stay on track.
• Coordinates preparation of qualifications packages, proposal submissions, and interview collateral.
• Ensures compliance with RFP requirements and firm branding standards.
• Applies pursuit playbooks and templates for process consistency.
• Manages document assembly and version control for accuracy.
• Enters and maintains pursuit data in CRM and Asana for reporting.
• Maintains organized files and standardized project information.

Skills

Strong writing

Interpersonal skills

Organizational skills

Ability to meet deadlines

Education

Professional degree in Marketing or equivalent

Tools

InDesign

Photoshop

Illustrator

MS Office (Word, Excel, PowerPoint)

Job description

Overview:

Manages the pursuit process ensuring accuracy, compliance, and momentum across pursuits, coordinating information, materials, and stakeholders to support high-quality, on-time submissions. Owns pursuit coordination and document management with high attention to detail while progressively taking on greater responsibility for content development, quality control, and process leadership. Anticipates pursuit needs, applies firm standards, and proactively supports team success in alignment with firm values and goals.

Responsibilities:

• Leads coordination of pursuit submission process, supporting go/no-go efforts and managing pursuit requirements, schedules, assignments and deadlines with minimal guidance from senior marketers
• Manages pursuit momentum and execution, anticipating next steps, clarifying expectations, and proactively addressing gaps to keep pursuits on track
• Coordinates and collaborates on the preparation of qualifications packages, proposal submissions and interview collateral, including text editing, graphic layout, resumes, and project schedules, while working within firm brand standards
• Ensures compliance with RFP requirements, confirming all client instructions, formatting, and submission criteria are met accurately and consistently
• Applies firm pursuit playbooks and templates consistently, contributing to continuous improvement of pursuit processes
• Manages complex document assembly and version control, ensuring accuracy, consistency, and clarity across drafts and final deliverables
• Identifies gaps in pursuit requirements and escalates issues early with recommended solutions
• Enters, maintains and manages pursuit information into CRM and Asana systems, ensuring data accuracy, completeness, and visibility for reporting and tracking purposes
• Maintains organized files and updates project information within firm databases utilizing standardized formats, naming conventions, and filing structures to support team efficiency and reuse
• Maintains and manages boiler plate and reusable content, partnering with marketing team to ensure materials remain current, accurate, and aligned with firm messaging
• Creates, maintains, and updates marketing resource materials, working with senior marketers to support pursuit readiness and consistency
• Monitors accuracy, timeliness, and workload, while minimizing rework through strong attention to detail, prioritization, and adherence to establish processes
• Provides guidance and direction to entry-level staff, as appropriate, supporting development and reinforcing pursuit standards and best practices
• Supports first-draft writing and content development as needed, progressively increasing ownership of content quality and messaging over time

Qualifications:

• Professional degree in Marketing or an equivalent combination of education and experience
• Typically with 3+ years of professional services pursuit marketing experience
• Proficiency in InDesign
• Knowledge of Photoshop and Illustrator preferred
• Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint
• Strong writing skills with experience in graphically designed page layouts
• Strong attention to detail, commitment to excellence, and timely delivery
• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to problem solve and apply innovative solutions
• Ability to work collaboratively in a team environment, and independently manage priorities to deliver results
• Ability to effectively meet deadlines at expected quality
• Travel may be required

HKS is an EEO/AA Employer: M/F/Disabled/Veteran