Purchasing Supervisor

Virginia's Community College System; Richmond (VA); On-site; USD 80,000 - 87,000; Full time

Job summary

Virginia’s Community College System (VCCS) invites applications for a Purchasing Supervisor role within the Shared Services Center in Botetourt, VA. This position leads the procurement team serving 23 colleges and the System Office, ensuring compliant, timely purchases and high-value sourcing decisions.

Under the Contracts & Purchasing Manager, the supervisor drives process improvements, mentors Lead Buyers and Buyer Specialists, and collaborates with internal stakeholders to optimize operations

Qualifications

• Experience leading, supervising, and motivating a team.
• Experience resolving stakeholder issues and facilitating conflict resolution.
• Experience leading continuous improvement initiatives in procurement.
• Current Virginia Contracting Officer (VCO) certification or ability to obtain VCA within one year and VCO within two years.

Responsibilities

• Acts as a primary liaison between SSC buyers and external college stakeholders to resolve disputes and ensure policy consistency.
• Cultivates a safe work environment, drives operational excellence, and mentors a diverse staff of buyers.
• Performs managerial/supervisory activities for ~11 staff including leads and specialists.
• Ensures purchases are accurate, timely, and compliant with policies and laws; solicits and issues contracts as needed.
• Manages daily high-volume purchases and analyzes market data for best value sourcing.
• Designs team structure to maximize speed and accuracy; seeks continuous improvement.

Skills

Energetic/Resourceful/Self-directed

Procurement best practices

MS Office & data analysis (Excel)

Tools

MS Office

Adobe Acrobat Pro

Job description

Working Title Purchasing Supervisor Role Title Procurement Officer II Role Code 19152-SW FLSA Exempt Pay Band 05 Position Number 27000341 Agency VCCS-Shared Services Center Division Shared Services Center (Div) Work Location Botetourt - 023 Hiring Range $80,000 - $87,000 Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Monday-Friday

8am-5pm

Sensitive Position No Job Description

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

Under the supervision of the Shared Services Contracts & Purchasing Manager, the Purchasing Supervisor serves as a strategic leader and advocate for the purchasing team, managing the acquisition of high-volume goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center.

• Acts as a primary liaison between SSC buyers and external college stakeholders to resolve complex disputes and ensure policy consistency.
• Responsible for cultivating a safe work environment, driving operational excellence through implementation of quality control frameworks, and mentoring a diverse staff of Lead Buyers and Buyer Specialists.
• Performs managerial/supervisory activities including monitoring, reviewing, and evaluating performance of subordinate staff of approximately 11 with about 2 Lead Buyers and 9 Buyer Specialists.
• Ensures that purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws. Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of procurement methods.
• Manages all the daily, transactional high-volume purchases.
• Analyzes market data to make appropriate best value, compliant sourcing decisions.
• Organizes and designs the team in order to ensure speed and accuracy are achieved.
• Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness of procurement team.
• Assists the Contracts & Purchasing Manager and the Procurement Operations Manager streamline and resolve operations-related procurement issues.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Governmental procurement principles and ability to follow procurement policy and standard operating procedures
• Servant leadership principles and practices that support empathy, active listening, stewardship, and the creation of inclusive environments
• Employment mediation techniques and neutral facilitation
• eVA (state procurement system)
• Commonwealth of Virginia (VPPA, APSPM, etc.) & VCCS procurement policies

Skills

• Energetic, resourceful, and self-directed
• Willingness to stay on the forefront of procurement best practices
• Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel

Ability To

• Learn and apply purchasing, procurement, and sourcing principles and practices
• Lead a team to continually seek higher levels of efficiency and compliance
• Manage sensitive personnel information with total confidentiality and neutrality
• Analyze market data to make appropriate sourcing decisions
• Effectively lead or supervise staff and to develop staff knowledge, skills, and abilities
• Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
• Think creatively, objectively, and to work to continuously improve business processes and to transfer those skills to others
• Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to others
• Build working relationships to solve problems and achieve common goals
• Work effectively with a wide range of constituencies
• Express thoughts clearly verbally, in writing, and through presentations
• Develop, execute, measure and continuously improve procurement effectiveness
• Travel within Virginia and within the United States as needed – less than10%

Minimum Qualifications

• Experience in leading, supervising and positively motivating a team
• Experience resolving stakeholder issues and facilitating conflict resolution
• Experience leading the implementation and execution of continuous improvement opportunities
• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on VCA and VCO certification process

Additional Considerations

• Proven experience in analyzing procurement data to develop and implement process improvements
• Purchasing experience (Private or Public Sector)
• Experience using MS Office products and/or Adobe Acrobat Pro

Operation of a State Vehicle No Supervises Employees Yes Required Travel

Less than 5%.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Posting Number CLS_4721P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/07/2026 Job Close Date 09/20/2026 Open Until Filled Agency Website www.ssc.vccs.edu