Purchasing Supervisor

Virginia Community Colleges

Virginia (MN)

Hybrid

USD 80,000 - 87,000

Full time

23 hours ago

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Job summary

Virginia Community Colleges System (VCCS) seeks a Purchasing Supervisor to oversee high-volume procurement for 23 colleges and the system office. You will manage a team of buyers, enforce policy, and drive value through compliant sourcing and continuous improvement.

You will work hybrid from Daleville, VA with remote flexibility, requiring strong leadership, stakeholder collaboration, and data-driven decision making to ensure timely purchases and adherence to state regulations.

Qualifications

Experience in leading, supervising and positively motivating a team.
Experience resolving stakeholder issues and facilitating conflict resolution.
Experience leading the implementation and execution of continuous improvement opportunities.
Current Virginia Contracting Officer ( VCO ) certification or ability to obtain Virginia Contracting Associate ( VCA ) within one year of hire and VCO within two year(s) of hire.

Responsibilities

Acts as a primary liaison between SSC buyers and external college stakeholders to resolve complex disputes and ensure policy consistency.
Responsible for cultivating a safe work environment, driving operational excellence through implementation of quality control frameworks, and mentoring a diverse staff of Lead Buyers and Buyer Specialists.
Performs managerial/supervisory activities including monitoring, reviewing, and evaluating performance of subordinate staff of approximately 11 with about 2 Lead Buyers and 9 Buyer Specialists.
Ensures that purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of procurement methods.
Manages all the daily, transactional high-volume purchases.
Analyzes market data to make appropriate best value, compliant sourcing decisions.
Organizes and designs the team in order to ensure speed and accuracy are achieved.
Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness of procurement team.
Assists the Contracts & Purchasing Manager and the Procurement Operations Manager streamline and resolve operations-related procurement issues.

Skills

Energetic

Resourceful

Self-directed

Data analysis

Tools

MS Office

Excel

Job description

Working Title

Role Title

Role Title Procurement Officer II

Role Code

Role Code 19152-SW

FLSA

FLSA Exempt

Pay Band

Pay Band 05

Position Number

Position Number 27000341

Agency

Agency VCCS-Shared Services Center

Division

Division Shared Services Center (Div)

Work Location

Work Location Botetourt - 023

Hiring Range

Hiring Range $80,000 - $87,000

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Monday-Friday
8am-5pm

Sensitive Position

Sensitive Position No

Job Description

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System ( VCCS ), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS , 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

Under the supervision of the Shared Services Contracts & Purchasing Manager, the Purchasing Supervisor serves as a strategic leader and advocate for the purchasing team, managing the acquisition of high-volume goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center.

Acts as a primary liaison between SSC buyers and external college stakeholders to resolve complex disputes and ensure policy consistency.
Responsible for cultivating a safe work environment, driving operational excellence through implementation of quality control frameworks, and mentoring a diverse staff of Lead Buyers and Buyer Specialists.
Performs managerial/supervisory activities including monitoring, reviewing, and evaluating performance of subordinate staff of approximately 11 with about 2 Lead Buyers and 9 Buyer Specialists.
Ensures that purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws. Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of procurement methods.
Manages all the daily, transactional high-volume purchases.
Analyzes market data to make appropriate best value, compliant sourcing decisions.
Organizes and designs the team in order to ensure speed and accuracy are achieved.
Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness of procurement team.
Assists the Contracts & Purchasing Manager and the Procurement Operations Manager streamline and resolve operations-related procurement issues.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge of:

Governmental procurement principles and ability to follow procurement policy and standard operating procedures
Servant leadership principles and practices that support empathy, active listening, stewardship, and the creation of inclusive environments
Employment mediation techniques and neutral facilitation
eVA (state procurement system)
Commonwealth of Virginia ( VPPA , APSPM , etc.) & VCCS procurement policies

Skills:

Energetic, resourceful, and self-directed
Willingness to stay on the forefront of procurement best practices
Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel

Ability to:

Learn and apply purchasing, procurement, and sourcing principles and practices
Lead a team to continually seek higher levels of efficiency and compliance
Manage sensitive personnel information with total confidentiality and neutrality
Analyze market data to make appropriate sourcing decisions
Effectively lead or supervise staff and to develop staff knowledge, skills, and abilities
Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
Think creatively, objectively, and to work to continuously improve business processes and to transfer those skills to others
Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to others
Build working relationships to solve problems and achieve common goals
Work effectively with a wide range of constituencies
Express thoughts clearly verbally, in writing, and through presentations
Develop, execute, measure and continuously improve procurement effectiveness
Travel within Virginia and within the United States as needed – less than10%

Minimum Qualifications:

Experience in leading, supervising and positively motivating a team
Experience resolving stakeholder issues and facilitating conflict resolution
Experience leading the implementation and execution of continuous improvement opportunities
Current Virginia Contracting Officer ( VCO ) certification or ability to obtain Virginia Contracting Associate ( VCA ) within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on VCA and VCO certification process

Additional Considerations:

Proven experience in analyzing procurement data to develop and implement process improvements
Purchasing experience (Private or Public Sector)
Experience using MS Office products and/or Adobe Acrobat Pro

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees

Supervises Employees Yes

Required Travel

Less than 5%.

Posting Number

Posting Number CLS_4721P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Job Open Date

Job Open Date 09/07/2026

Job Close Date

Job Close Date 09/20/2026

Agency Website

Agency Website www.ssc.vccs.edu

Additional Information

Hybrid telework available! Sponsorship will not be offered for this position.

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*)

* Hybrid work schedules require 2 days in the Daleville, VA office and 3 days in a remote environment where SSC business can be conducted in a private and secure manner per state guidelines. Are you willing and able to work a hybrid schedule?
- Yes
- No

Required Documents