Purchasing and Inventory Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 33,000 - 40,000; Full time

Job summary

New River Community College is seeking a Purchasing and Inventory Specialist to support departments in procuring goods and services while ensuring cost-effectiveness and contract compliance.

Responsibilities include overseeing inventory levels, maintaining asset records, and providing training on eVA and procurement card procedures to staff. The role requires accuracy, attention to detail, and strong communication skills.

Qualifications

• Experience in purchasing, supply chain or related field.
• Experience with inventory and asset management.
• Experience using a procurement card and related regulations.
• Accurate data entry and record maintenance.
• Proficiency with Microsoft Office and procurement software.
• Strong attention to detail and accountability.
• Effective oral and written communication.

Responsibilities

• Support departments in procuring goods and services with cost-effectiveness.
• Negotiate and ensure compliance with college contracts.
• Maintain supplier partnerships for timely delivery and quality.
• Oversee inventory levels and restock supply room.
• Keep accurate asset records, locations, condition and value.
• Conduct annual physical inventory to rectify discrepancies.
• Provide training on eVA and procurement card procedures.
• Perform other duties as assigned.

Skills

Purchasing experience

Inventory management

Procurement card experience

Data entry accuracy

Microsoft Office proficiency

Independence / teamwork

Communication skills

Multitasking ability

Tools

eVA

PeopleSoft

Procurement software

Inventory software

Job description

Working Title Purchasing and Inventory Specialist Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 27500031 Agency New River Community College Division New River Community College (Div) Work Location Pulaski - 155 Hiring Range $33,000.00 – 40,000.00 Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Monday-Friday

Sensitive Position No Job Description

New River Community College is a two-year public institution of higher education operating under a state-wide system of 23 community colleges. The college is located on a one-hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia with an instructional site in Christiansburg. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs. Approximately 4,000 students comprise the student body.

The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government. The college promotes equal opportunity for prospective students and employees.

Duties

Support employees in procuring goods and services for departments, prioritizing cost-effectiveness. Ensure negotiation for and compliance with college-wide contracts. Maintain partnerships with suppliers to ensure timely delivery and high-quality products. Oversee inventory levels and restock the college supply room as necessary to prevent shortages or surpluses. Maintain accurate records of all assets owned by the college, including their location, condition and value. Conduct an annual physical inventory to rectify any discrepancies. Provide training to employees on eVA and procurement card procedures. Perform other duties as assigned by supervisor.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Experience in purchasing, supply chain management or related field.
• Experience with inventory and asset management.
• Experience in using a procurement card and understanding related regulations.
• Accuracy in data entry and maintenance of records.
• Proficiency in Microsoft Office Suite, procurement and inventory management software.
• Ability to work independently and as part of a team, with a strong sense of accountability and attention to detail.
• Effective communication skills, both oral and written.
• Ability to multi-task and work in a fast-paced environment.

Additional Considerations

• Prior work experience involving familiarity with Virginia State procurement regulations, eVA, PeopleSoft and/or comparable systems.

Operation of a State Vehicle No Supervises Employees No Required Travel

As needed.

Posting Number CLS_4702P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/31/2026 Job Close Date 09/20/2026 Open Until Filled No Agency Website https://www.nr.edu/jobs/ Contact Name Stacie Whitlock Email [e-mail] Phone Number 540-674-3635

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/100638