Purchasing Specialist - MS Finance

University of Minnesota Twin Cities; Minneapolis (MN); Remote; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to provide essential purchasing and accounting support within a dynamic Medical School environment. This role offers a flexible work arrangement, primarily remote, allowing you to balance your professional and personal life effectively. You will be responsible for creating purchase orders, processing payments, and collaborating with various departments to ensure smooth financial operations. If you thrive in a diverse and inclusive workplace and are passionate about contributing to educational excellence, this opportunity is perfect for you.

Qualifications

• 4 years of general accounts transaction experience with attention to detail.
• Proficient in Microsoft Excel and capable of managing multiple tasks.

Responsibilities

• Create and process purchase orders and payments for the Medical School.
• Collaborate on processing student payments and maintain financial records.

Skills

Attention to Detail

Time Management

Microsoft Excel

Communication

Education

High School Diploma or GED

Tools

PeopleSoft/EFS

Chrome River

Job description

Position Overview

This Medical School position will provide primary purchasing and accounting support to assigned Deanâs Office units and OME (the Office of Medical Education) for Twin Cities, Duluth, and St. Cloud campuses as well as backup support to MSIC (Medical School Institutes and Centers) and Duluth Medical School Departments.

The Medical School is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. All UMN employees are expected to follow applicable public health and safety procedures. This position is mostly remote, with option for on campus touch down spaces.

Duties/Responsibilities

70%: Purchasing

• Create Purchase Orders (CPS, standard purchases, blanket orders, vendor setup) and process PO payments, check requests and non-PO payments.
• Process Chrome River reimbursements
• Reconcile Pcard transactions for self and others
• Vendor setup, vendor maintenance and billing for External Service Organizations
• Monitor Deanâs office purchasing email account for requests
• Act as a purchasing policy resource for faculty and staff in Medical School Administration and others

25%: Accounting

• Collaborate with Student Affairs in processing student payments and reimbursements
• Process journals and departmental deposits
• Reconcile monthly Campus club purchases and payments
• Maintain Code of Ethics forms

5%: Other

• Ad hoc purchasing queries
• Ad hoc reporting
• Other duties as assigned

Additional Information

• Bargaining unit consideration begins on 04/30/2025 and ends on 05/07/2025.
• Shift and Hours of Work: M-F, incumbent is free to set their own hours but will need to be active from 9-3
• No overtime or consecutive Sunday work as a condition of employment

All required qualifications must be included in the application materials

Required Qualifications

• High school diploma/GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience.
• Strong attention to detail
• Ability to manage multiple tasks, prioritize work, and meet deadlines effectively
• Proficient in using Microsoft Excel and other office software
• Ability to work effectively with individuals from diverse backgrounds and cultures, fostering an inclusive and supportive work environment

Preferred Qualifications

• Work experience in a higher education setting
• Familiarity with University of Minnesota accounting policies, procedures, and systems, including PeopleSoft/EFS