Purchasing Specialist

Family-Health-Centers-of-Southwest-Florida; The Forum (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

Family Health Centers of Southwest Florida is seeking a Purchasing/ Mailroom Clerk to research products, obtain quotes, and enter purchase orders in NetSuite, while receiving goods and handling mailroom duties.

The role emphasizes accurate data entry, cross-team collaboration, and coordination with accounts payable to ensure timely billing and proper documentation.

A High School Diploma or GED is required, with at least one year of healthcare purchasing or accounting experience.

Qualifications

• High school diploma or GED.
• At least 1 year healthcare purchasing or accounting experience.
• Excellent data entry with high accuracy.

Responsibilities

• Place and track stock/non-stock orders and service requests.
• Obtain quotes for goods/services.
• Enter orders/receiving in NetSuite; liaise with AP for timely billing.
• Maintain documentation for safety and compliance.
• Assist with mailroom duties and interoffice mail.

Skills

Data entry

Communication

Problem solving

Multi-tasking

Teamwork

Interpersonal skills

Education

High School Diploma or GED

Tools

NetSuite

Compliatric

Job description

Description

POSITION DESCRIPTION:

Responsible for researching requested products and/or services and obtaining the best price. Work with prime vendors to ensure good pricing and product delivery. Performs data entry of all assigned purchase orders. Verifies the receipt of all goods and services. Also responsible for mailroom duties.

DETAILED DUTIES AND RESPONSIBILITIES:

• Place all assigned orders for stock, non-stock, office supplies, and routine service/repair
• Obtain all necessary quotes on goods and/or services requested
• Work with prime vendors on all contract pricing and delivery requirements
• Enter orders accurately and in a timely fashion into NetSuite
• Receive stock, non-stock, and service/repair orders in an accurate and timely fashion
• Work closely with accounts payable to ensure all orders are billed and ready for month end
• Maintain in an accurate fashion all documentation necessary to comply with optimum safety requirements
• Receive stock and non-stock items and distribute them to the appropriate department
• Data entry of purchase orders, receiving and invoices
• Prepare and/or pull reports as needed for obtaining best cost for goods and services
• Work as needed on special projects such as new facility opening or facility renovation
• Maintain department files accurate and up to date within NetSuite, Compliatric and email folders
• Pick up mail from post office before work and drop off as necessary
• Open, date stamp, and distribute mail to appropriate person or department in a timely manner, while maintaining confidentiality
• Make sure each piece of outgoing mail is stamped with the appropriate postage
• Keep mail room supplies fully stocked (ie: sealer, postage labels, ink, envelopes, Fed Ex and Post Office Boxes, etc.) and make sure postage machine does not run out of postage
• Process interoffice mail
• Ensure mailbags are ready for maintenance staff the day before mail run
• Additional duties as required by leadership

Requirements

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Effective problem-solving and critical-thinking abilities.
• Highly organized with the ability to manage multiple priorities.
• Proactive in following up on tasks and ensuring timely completion.
• Works effectively both independently and as part of a team to support organizational objectives.
• Strong interpersonal skills with the ability to collaborate across teams and departments.
• Committed to fostering teamwork and maintaining productive professional relationships.

TRAINING AND EXPERIENCE:

• High School Diploma, GED or equivalent training and experience
• Minimum of one-year health care experience in purchasing or accounting

SPECIAL REQUIREMENTS:

• Good computer knowledge and strong data input