Purchasing Administration

Ontario Trillium Foundation; Louisiana (MO); On-site; USD 52,000 - 78,000; Full time

Job summary

Ontario Trillium Foundation is seeking a detail-oriented Purchasing Administrator to manage purchase orders, data entry, and inventory records. The role requires experience with GAAP and general ledger tasks, and involves coordinating with the sales team and vendors.

Responsibilities include tracking orders, providing status updates, handling accounts payable entries, and generating daily purchasing reports in a fast-paced office environment.

Qualifications

• Associate degree plus 5 years in purchasing or purchasing support/administration
• Knowledge of GAAP
• General ledger experience
• Strong organizational and administrative skills
• Exceptional attention to detail
• Ability to adapt quickly in a fast-paced office environment

Responsibilities

• Track purchase orders from order placement through confirmation and delivery
• Provide timely updates on purchasing and order status
• Perform accurate data entry related to purchasing, warehouse inventory, and accounts payable
• Assist with scheduling receiving appointments
• Post inventory and help maintain accurate inventory records
• Assist with setting up payments to vendors
• Download daily inventory counts and support inventory control
• Run daily purchasing reports
• Communicate with the sales team regarding inventory status

Skills

GAAP knowledge

General ledger experience

Organizational skills

Attention to detail

Adaptability

Education

Associate degree in relevant coursework

Bachelor's or Associate degree in Business or Accounting

Tools

Salesforce

Job description

Key Responsibilities

• Track purchase orders from order placement through confirmation and delivery
• Provide timely updates on purchasing and order status
• Perform accurate data entry related to purchasing, warehouse inventory, and accounts payable
• Assist with scheduling receiving appointments
• Post inventory and help maintain accurate inventory records
• Assist with setting up payments to vendors
• Download daily inventory counts and support inventory control
• Run daily purchasing reports
• Communicate with the sales team regarding inventory status

Qualifications

• Associate degree in relevant coursework plus 5 years of experience in purchasing, purchasing support, or purchasing administration, OR an equivalent combination of education and experience
• Knowledge of GAAP
• General ledger experience
• Strong organizational and administrative skills
• Exceptional attention to detail
• Ability to adapt quickly and work effectively in an open, fast-paced, active office environment

Preferred

• Salesforce experience
• Bachelor's or Associate degree in Business or Accounting

Position Details

• Full-time
• No travel required
• Training provided

Physical Requirements

Occasional stooping, bending, and/or kneeling and carrying office materials weighing less than 15 pounds, each required for less than 25% of the workday.

If you're an organized professional who enjoys keeping processes on track and ensuring the details are right, we'd like to hear from you.