Purchasing Administration

Ontario Trillium Foundation; Elmwood (LA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Training provided

Job summary

Ontario Trillium Foundation in Elmwood, LA is seeking a detail-oriented Purchasing Administrator to manage purchase orders, enter data, and assist with inventory and accounts payable. You will coordinate with the sales team and vendors to ensure timely processing and accurate records in a fast-paced office.

The role requires an associate degree plus relevant purchasing experience, with familiarity in GAAP and general ledger practices. Training provided; on-site work with no travel expectations.

Qualifications

• Associate degree plus 5 years in purchasing, purchasing support, or purchasing administration or an equivalent combination
• Knowledge of GAAP
• General ledger experience
• Strong organizational and administrative skills
• Exceptional attention to detail
• Ability to adapt quickly and work effectively in an open, fast-paced office environment

Responsibilities

• Track purchase orders from order placement through confirmation and delivery
• Provide timely updates on purchasing and order status
• Perform accurate data entry related to purchasing, warehouse inventory, and accounts payable
• Assist with scheduling receiving appointments
• Post inventory and help maintain accurate inventory records
• Assist with setting up payments to vendors
• Download daily inventory counts and support inventory control
• Run daily purchasing reports
• Communicate with the sales team regarding inventory status

Skills

Strong organizational and administrati

Attention to detail

Adapt quickly

Education

Associate degree + 5 years purchasing experience

Business or Accounting degree (Bachelor or Associate)

Tools

Salesforce

Job description

Key Responsibilities

• Track purchase orders from order placement through confirmation and delivery

• Provide timely updates on purchasing and order status

• Perform accurate data entry related to purchasing, warehouse inventory, and accounts payable

• Assist with scheduling receiving appointments

• Post inventory and help maintain accurate inventory records

• Assist with setting up payments to vendors

• Download daily inventory counts and support inventory control

• Run daily purchasing reports

• Communicate with the sales team regarding inventory status

Qualifications

• Associate degree in relevant coursework plus 5 years of experience in purchasing, purchasing support, or purchasing administration, OR an equivalent combination of education and experience

• Knowledge of GAAP

• General ledger experience

• Strong organizational and administrative skills

• Exceptional attention to detail

• Ability to adapt quickly and work effectively in an open, fast-paced, active office environment

Preferred

• Salesforce experience

• Bachelor's or Associate degree in Business or Accounting

Position Details

• Full-time

• No travel required

• Training provided

Physical Requirements

Occasional stooping, bending, and/or kneeling and carrying office materials weighing less than 15 pounds, each required for less than 25% of the workday.

If you're an organized professional who enjoys keeping processes on track and ensuring the details are right, we'd like to hear from you.