Purchasing Clerk

Cornerstone Builders of SWFL, Inc.; Fort Myers (FL); On-site; USD 34,000 - 52,000; Full time

Job summary

Cornerstone Builders of SWFL, Inc. in Fort Myers, FL is seeking a Purchasing Clerk to manage purchase orders, coordinate with suppliers, and ensure on-time delivery. You will maintain accurate procurement records and support the accounting team with invoice reconciliation.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. A high school diploma is required, with prior purchasing experience preferred.

Qualifications

• High school diploma or equivalent is required.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Purchase Order Management and lifecycle handling from creation to closure.
• Coordinate with suppliers and distribute POs; follow up on acknowledgments.
• Support accounting with timely payment of invoices and relay of discrepancies.
• Maintain accurate procurement records and supplier information.
• Resolve issues related to order discrepancies, including wrong shipments or billing errors.

Skills

Organizational skills

Multitasking

Communication

Microsoft Office

Attention to detail

Dependability

Problem solving

Teamwork

Education

High school diploma

Job description

Description

Position Summary:

The Purchasing Clerk plays an integral role within the procurement team, focusing on processing purchase orders, coordinating with suppliers, and ensuring the timely delivery of goods and services. This position acts as a liaison between the company’s departments and its vendors facilitating smooth transactions and maintaining accurate records of purchases. By efficiently handling administrative tasks related to procurement, the Purchasing Clerk supports the organization’s operational needs and contributes to cost management efforts.

Key Responsibilities

• Purchase Order Management
• Handling the entire purchase order lifecycle-from creation, through approval and amendment, to closure. Attention to detail and organizational process (POs) based on approved purchase requisitions (PRs).
• Verify and update order details, including quantities, pricing, and delivery schedules.
• Distribute POs to suppliers and follow up on acknowledgments.
• Record Keeping
• Support the accounting department to ensure timely payment of invoices and to reconcile any discrepancies in billing.
• Maintain accurate and up-to-date records of all procurement activities.
• Supplier Communication
• Resolve issues related to order discrepancies, including incorrect shipments, damaged goods, and billing errors.
• Communicate with suppliers to confirm order details, delivery timelines.
• Maintain and update supplier information, including contact details, product offerings, and historical pricing data.

Requirements

Education And Experience

High school diploma or equivalent (required).

Previous Experience Required.

Skills and Competencies:

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Attention to detail with a commitment to accuracy.
• Dependable and punctual.
• Proactive problem-solving mindset.
• Ability to work effectively in a TEAM environment.