Purchasing Representative

Phipps; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Phipps Houses is seeking a Purchasing Agent in New York to handle procurement for leasing and office supplies, manage vendor relations, and negotiate contracts. The role requires a BA or 5 years of procurement experience and familiarity with Yardi Voyager.

The successful candidate will perform to support the Purchasing Department, with strong organizational and multi-tasking abilities in a fast-paced environment. Salary 65–70k and full benefits offered.

Qualifications

• BA and/or 5 yrs procurement experience required.
• Experience with Yardi preferred.
• Must have experience with Microsoft Excel, Word and etc.
• Good organizational and interpersonal skills.
• Must be able to multi-task in a fast-paced environment.
• Take on additional or special responsibilities as required.

Responsibilities

• Prepare and send out RFPs/RFQs for leasing and pricing agreements.
• Purchase commodities such as toner, paper, office supplies and equipment.
• Research vendors and conduct vendor reference checks.
• Negotiate contract terms and dollar values.
• Obtain W-9s from vendors and submit to Director of Purchasing.
• Manage inquiries and respond to Purchasing-related questions.

Skills

Organizational skills

Interpersonal skills

Multi-tasking

Education

BA

Tools

Yardi Voyager

Microsoft Excel

Microsoft Word

Job description

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of

affordable housing. It is a multi-faceted real estate organization, involved in the

development, finance, construction and asset management of new and rehabilitated multi-

family housing for low to middle income New Yorkers. Through its subsidiary, Phipps

Houses Services, Inc., it conducts residential and some commercial property management,

and it’s tax exempt 501(c)(3) affiliate, Phipps Neighborhoods, provides human services to its

development communities.

The Purchasing Department of Phipps Houses and affiliates is currently seeking a

Purchasing Agent. The successful candidate must possess a minimum of 5 years

experience.

Salary range for this role is 65-70k

Job Duties:

• Prepare and send out RFP’s/RFQ’s for all leasing agreements and commodity pricing agreements for PHSI Services.
• Purchasing Agent will be responsible for commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and coffee and vending machine equipment.
• Conduct vendor research for potential new vendors and maintain the vendor
• Conduct contract terms and dollar value negotiations.
• Obtain completed W-9 from new prospective service vendors and submit them to the Director of Purchasing for processing.
• Follow up with the sites and Area Managers requesting service information, samples, requisitions, and any other information needed.
• Answer phone calls and make phone calls, send and receive faxes, work at the computer, as required.
• Handle reconciliations of unpaid service invoices, pull & match invoices w/Pos to
• Prepare and send Cancellation and Award Letters.
• Obtain D&B reports, analyze them, and submit findings to Director of Purchasing
• Research for, and solicit new vendors, as well as conduct vendor reference checking.
• Respond to, and create, e-mail correspondence.
• Respond to questions from bookkeepers regarding Purchasing issues.
• Handle special requests from Purchasing Director as needed.
• Answer the telephone and make phone call as required. Prepares purchase orders through a computerized system (Yardi Voyager) and places orders for the purchase of goods and services

Requirements:

• B.A. and/or 5 yrs procurement experience required.
• Experience with Yardi preferred.
• Must have experience with Microsoft Excel, Word and etc.
• Good Organizational and interpersonal skills.
• Must be able to multi-task in a fast-paced environment.
• Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.