Purchasing Agent

Phipps; New York (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Job summary

Phipps Houses, a not-for-profit developer/owner of affordable housing in New York, is seeking a Purchasing Agent in the Purchasing Department. The successful candidate will handle sourcing, vendor relations, and procurement of office and maintenance supplies.

Requirements include a BA or 5+ years procurement experience, proficiency with Yardi Voyager, and strong Excel/Word skills. The role demands accuracy, organization, and the ability to multi-task in a fast-paced environment.

Qualifications

• BA or 5+ years procurement experience required.
• Experience with Yardi Voyager preferred.
• Proficient in Microsoft Excel and Word.
• Strong organizational and interpersonal skills.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Prepare and issue RFPs/RFQs for leasing and pricing agreements.
• Manage commodities and office supplies procurement.
• Conduct vendor research and maintain the vendor database.
• Negotiate contract terms and dollar values.
• Obtain W-9s from new vendors and route to Director of Purchasing.
• Coordinate information with sites and Area Managers.
• Prepare purchase orders in Yardi Voyager and place orders.

Skills

Procurement

Vendor research

Yardi Voyager

Microsoft Excel

Interpersonal skills

Multi-tasking

Contract terms

Education

Bachelor's degree

Tools

Yardi Voyager

Vendor management systems

Job description

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and it’s tax exempt 501(c)(3) affiliate, Phipps Neighborhoods, provides human services to its development communities.

Salary range for this role is 65-70k

The Purchasing Department of Phipps Houses and affiliates is currently seeking a Purchasing Agent. The successful candidate must possess a minimum of 5 years experience.

Job Duties

• Prepare and send out RFP’s/RFQ’s for all leasing agreements and commodity pricing agreements for PHSI Services.
• Purchasing Agent will be responsible for commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and coffee and vending machine equipment.
• Conduct vendor research for potential new vendors and maintain the vendor Purchasing database.
• Conduct contract terms and dollar value negotiations.
• Obtain completed W-9 from new prospective service vendors and submit them to the Director of Purchasing for processing.
• Follow up with the sites and Area Managers requesting service information, samples, requisitions, and any other information needed.
• Answer phone calls and make phone calls, send and receive faxes, work at the computer, as required.
• Handle reconciliations of unpaid service invoices, pull & match invoices w/Pos to update pending orders.
• Prepare and send Cancellation and Award Letters.
• Obtain D&B reports, analyze them, and submit findings to Director of Purchasing.
• Research for, and solicit new vendors, as well as conduct vendor reference checking.
• Respond to, and create, e-mail correspondence.
• Respond to questions from bookkeepers regarding Purchasing issues.
• Handle special requests from Purchasing Director as needed.
• Answer the telephone and make phone call as required. Prepares purchase orders through a computerized system (Yardi Voyager) and places orders for the purchase of goods and services.

Requirements

• B.A. and/or 5 yrs procurement experience required.
• Experience with Yardi preferred.
• Must have experience with Microsoft Excel, Word and etc.
• Good Organizational and interpersonal skills.
• Must be able to multi-task in a fast-paced environment.
• Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.