Purchasing Agent

Partners Health Management; Gastonia (NC); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Annual incentive bonus plan

Medical, dental, and vision insurance

Low deductible health plan

Generous vacation and sick time accruc

12 paid holidays

State Retirement (pension plan)

401(k) Plan with employer match

Company paid life insurance

Disability insurance

Wellness Programs

Public Service Loan Forgiveness Qualif

Job summary

Partners Health Management in Gastonia, NC seeks a procurement professional to manage purchasing for local government-compliant activities, including leases, contracts, and inventory. The role involves coordinating with accounting to ensure proper budgeting, records, and regulatory compliance.

You’ll oversee asset tracking, spend analytics, and vendor relationships while supporting auditors and staff with procurement processes and forms. Strong accounting and communication skills are essential.

Qualifications

• Strong working knowledge of NC governmental purchasing rules and regulations.
• General knowledge of accounting and auditing principles and practices.
• Understanding of standardized accounting practices used by State Government.
• Working knowledge of accounting software.
• Ability to interpret and analyze accounting data for compliance and needs.
• Ability to collaborate with agencies, staff and the public.
• Excellent communication skills, both oral and written.
• Strong accounting skills.
• Proficient in Word, Excel, and Outlook.

Responsibilities

• Procure supplies and leases in compliance with NC/local government rules.
• Process and track purchase orders and manage budgets with Senior Accountant.
• Maintain central supply database and assist staff with online orders.
• Provide training on procedures and forms as needed.
• Manage agency credit cards and vendor charge cards; negotiate contracts.
• Prepare RFPs/bids when required and coordinate procurement activities.
• Oversee fixed assets inventory with Facility Director.
• Ensure proper GL coding and maintain PO files.
• Assist auditors during annual fiscal audits.

Skills

NC procurement rules

Accounting knowledge

Auditing principles

Accounting software

Data analysis

Written communication

Interpersonal skills

Excel

Word/Outlook

Education

Associate’s Degree in Accounting or Business

Local Government Purchasing Certification

Tools

Accounting software

Job description

Competitive Compensation & Benefits Package!

Competitive Compensation & Benefits Package! Position eligible for –

• Annual incentive bonus plan
• Medical, dental, and vision insurance with low deductible/low cost health plan
• Generous vacation and sick time accrual
• 12 paid holidays
• State Retirement (pension plan)
• 401(k) Plan with employer match
• Company paid life and disability insurance
• Wellness Programs
• Public Service Loan Forgiveness Qualifying Employer

See attachment for additional details.

Office Location:

Available for Gastonia, NC location

Projected Hiring Range:

Depending on Experience

Closing Date:

Open Until Filled

Primary Purpose of Position:

This position is responsible for the procurement of supplies, fixed assets, facility improvement, and professional services, which must be completed in accordance with applicable federal, state and local laws, ordinances, rules and regulations as defined by N.C. G.S. 143.129 – 143.131. High level working knowledge of state and federal procurement laws, purchasing practices, and quality of goods/commodities and/or services being purchased. High level working knowledge of accounting principles and methods in relation to purchasing needs. Knowledge sufficient to implement established rules and regulations; reviews work for compliance to standards, and may propose procedural changes and/or policy revisions. Performs professional work of advanced difficulty in the technical and administrative functions for the purchasing activities of Local Government, including purchasing and contract administration.

Role And Responsibilities

60%: Procurement:

• Responsible for all purchasing of LME/MCO compliant with statutory requirements controlling purchasing for local governments in NC and LME/MCO policy and procedures.
• Responsible for equipment leases and maintenance (ex. copiers, cell phones, etc.) as well as contract initiation.
• Process and track all purchase orders and work with Senior Accountant to assure that budget is available for purchases.
• Maintain central supply database for all agency locations.
• Assist staff with online purchases.
• Provide training guidance and assistance to staff for Financial internal procedures and forms required as needed.
• Responsible for control and purchases of main agency credit card and various local vendor charge cards.
• Work with outside vendors and state purchasing to compare pricing and negotiate contracts.
• Generate and initiate request for proposal or bid processes when appropriate or required per purchasing provisions.
• Control Fleet fuel account for all vehicles and pin staff assignment.
• Maintain the integrity of the public procurement process.
• Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing.
• Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up.
• Confer with consultants, contractors and suppliers to acquaint them with procurement policies and procedures and to obtain information on required products and services.
• Review and execute purchase orders, contracts, change orders and other documents within delegated authority. Edit requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value.

20%: Management of Fixed Assets

• Work with the Facility Director to schedule and facilitate annual inventory of all agency locations
• Provide updated inventory to the Financial Services Specialist for fixed asset maintenance

15%: Accounting/General Ledger

• Assure proper expense account coding of all purchase orders for accounts payable technician
• Maintain all purchase order files
• Request W-9s from vendors as required

5% Other

• Assist auditors during annual fiscal audit as needed
• Primary backup to the Account Tech Accounts Payable as needed

Knowledge, Skills And Abilities

• Strong working knowledge of North Carolina governmental purchasing rules and regulations
• General knowledge of accounting and auditing principles and practices
• Knowledge of and ability to explain and apply the provisions of the standardized accounting practices adopted by State Government
• Working knowledge of accounting software
• Ability to interpret and analyze accounting data and apply that analysis to the departmental or institutional needs and determine compliance with pertinent guidelines, rules, regulations, and laws
• Ability to establish and maintain effective working relationships with representatives of related contact agencies, departmental staff, and the general public
• Excellent communication skills, both orally and in writing
• High level of accounting skill
• Excellent computer skills and proficiency in Word, Excel, and Outlook

Education and Experience Required

Associate’s Degree in Accounting or Business; AND/OR three (3) years of experience in business or governmental agency.

Education andExperience Preferred

Local Government Purchasing Certification

Licensure/Certification Requirements

NA