Purchasing / Procurement Specialist

Confidential; New York (NY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Confidential, based in Brooklyn, NY, is seeking a Purchasing / Procurement Specialist to join its IT services team in a hybrid role (3 days in-office, 2 remote). The ideal candidate has purchasing or procurement experience across industries, strong organization, and the ability to learn IT products and vendor management quickly.

You will handle PO creation, vendor communications, order tracking, and records management while coordinating with clients and internal teams to ensure timely delivery

Qualifications

• Experience in purchasing, procurement, buying, or a similar role.
• Comfortable with numbers, highly organized, detail-oriented, quick learner.
• IT purchasing experience is a plus, but not required – willing to train the right person.

Responsibilities

• Purchase equipment and supplies for clients, including laptops, desktops, servers, printers, networking equipment, cabling, and accessories.
• Create, enter, and manage purchase orders.
• Work with vendors on pricing, availability, order status, and delivery.
• Place orders, track shipments, and follow through until delivery.
• Maintain accurate records of purchase orders, invoices, warranties, and inventory.
• Handle returns, exchanges, and RMAs.
• Communicate with customers and internal teams regarding orders, availability, delays, and other purchasing issues.
• Research products and vendors as needed and help identify appropriate purchasing options.

Skills

Purchasing experience

Vendor management

Organizational skills

Detail-oriented

Communication with customers

Quick learner

Proactive

Tools

Purchasing software

Job description

Purchasing / Procurement Specialist – IT Company

Location: Brooklyn, NY | Hybrid – 3 Days In-Office, 2 Remote

We are a long-standing, reputable IT services company looking for a Purchasing / Procurement Specialist to join our team.

We are very interested in candidates with solid purchasing or procurement experience in any industry who are organized, detail-oriented, comfortable working with vendors and customers, and able to learn the IT side of the business.

Responsibilities

• Purchase equipment and supplies for our clients, including laptops, desktops, servers, printers, networking equipment, cabling, and accessories
• Create, enter, and manage purchase orders
• Work with vendors on pricing, availability, order status, and delivery
• Place orders, track shipments, and follow through until delivery
• Maintain accurate records of purchase orders, invoices, warranties, and inventory
• Handle returns, exchanges, and RMAs
• Communicate with customers and internal teams regarding orders, availability, delays, and other purchasing issues
• Research products and vendors as needed and help identify appropriate purchasing options

Qualifications

• Experience in purchasing, procurement, buying, or a similar role
• Coming from office management, finance, or a similar role? If you’re good with numbers, highly organized, detail-oriented, computer savvy, and a quick learner, we’re open to training you on the IT procurement side of the business.
• IT purchasing experience is a plus, but not required – we are willing to train the right person on IT products and equipment
• MSP experience is a plus, but not required
• Experience with purchasing/business management software is a plus, but not required
• Strong organizational skills and attention to detail
• Comfortable working with vendors and communicating directly with customers
• Good computer skills and the ability to learn new systems quickly
• Strong follow-through and the ability to keep track of multiple orders and priorities
• Proactive, responsible, and willing to take ownership and make sure things get done
• Comprehensive health, dental, and vision insurance
• 401(k) with employer matching
• Generous paid time off
• Hybrid work schedule – 3 days in the office, 2 days remote
• Stable, well-established company with a strong reputation