Procurement Specialist

M3 Technology Consultants; Fair Lakes (VA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Very competitive compensation package

Annual fully paid training and devop

Collaborative team environment

Entrepreneurial work environment with/

Career growth opportunities within ag

Job summary

M3 Technology Consultants, headquartered in Fairfax, VA, is seeking a procurement/logistics professional to manage the end-to-end lifecycle for client and internal equipment, supplies, and technology resources.

You will develop vendor quotes, process orders, coordinate shipments, maintain inventory records, and collaborate with vendors, clients, and internal teams to ensure accuracy and timely delivery.

Qualifications

• Strong customer service and relationship management skills.
• Excellent organizational, time management, and multitasking abilities.
• Proven analytical and problem-solving skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to effectively prioritize and manage multiple projects and deadlines.
• High attention to detail with a commitment to data accuracy and quality control.
• Experience with procurement, purchasing, vendor management, and order lifecycle management.
• Knowledge of inventory control, purchase orders, invoice reconciliation, and logistics coordination.
• Experience coordinating shipments, deliveries, and resolving logistics-related issues.
• Proficiency with Microsoft Office, particularly Excel.
• Experience using ConnectWise, HaloPSA, Autotask, or similar PSA platforms preferred.

Responsibilities

• Manage the complete procurement lifecycle for client and internal equipment, supplies, and technology resources.
• Develop vendor quotes and prepare client-facing quotes using ConnectWise.
• Process purchase requests and purchase orders while ensuring documentation accuracy.
• Coordinate incoming and outgoing shipments through carriers such as FedEx, UPS, and Uber.
• Track orders and shipments, proactively resolving delays, discrepancies, damages, and losses.
• Maintain accurate inventory records and documentation across ConnectWise and inventory management systems.
• Reconcile purchase orders, invoices, and received inventory to ensure accuracy and completeness.
• Coordinate RMAs, replacements, returns, warranty claims, and vendor credits.
• Communicate order, shipment, and inventory status updates to clients and internal stakeholders.
• Identify process improvements and operational efficiencies that enhance service delivery and customer satisfaction.
• Assist with office coordination activities and facility-related service requests.
• Meet regularly with leadership to review procurement activities, logistics performance, customer concerns, and operational metrics.

Skills

Customer service

Organization

Time management

Multitasking

Analytical skills

Problem solving

Communication

Prioritization

Project management

Attention to detail

Data accuracy

Procurement

Vendor management

Order lifecycle management

Inventory control

Purchase orders

Invoice reconciliation

Logistics coordination

Shipping coordination

Excel

ConnectWise

HaloPSA

Autotask

Education

Bachelor's or Associate degree

Tools

ConnectWise

HaloPSA

Autotask

Job description

Job Details

Job Location: Headquarters - Fairfax, VA 22033-4911

Position Type: Full Time

Salary Range: $60,000.00 - $70,000.00 Salary/year

Job Category: General Business

What Do We Offer YOU?

• Very competitive compensation package
• Annual fully paid training and professional development opportunities
• Collaborative team environment
• Entrepreneurial work environment with the ability to make a direct impact
• Career growth opportunities within a growing technology company
• Health, dental, vision, sick and vacation leave, cell phone reimbursement, gym membership, and more
• 401(k) with a generous employer match

Who are YOU?

You have 2–5+ years of experience in procurement, logistics, inventory management, supply chain operations, or a related field. Experience working in an IT services, MSP, or technology-driven environment is highly preferred. You are looking for a full-time, onsite opportunity where you can make a direct impact on operational efficiency and customer satisfaction.

You are highly organized, detail-oriented, and thrive in a fast-paced environment where balancing multiple priorities is second nature. You enjoy coordinating with vendors, clients, and internal teams to ensure orders, shipments, inventory, and purchasing activities are managed accurately and efficiently from start to finish.

You are a proactive problem-solver who takes pride in creating efficient processes, maintaining accurate records, and delivering exceptional customer service. You communicate professionally with stakeholders at all levels, use sound business judgment when making decisions, and approach challenges with a solutions-oriented mindset. Most importantly, you enjoy being the person who keeps operations running smoothly while supporting both internal teams and clients.

What does your day/week look like?

• Manage the complete procurement lifecycle for client and internal equipment, supplies, and technology resources
• Develop vendor quotes and prepare client-facing quotes using ConnectWise
• Process purchase requests and purchase orders while ensuring documentation accuracy
• Coordinate incoming and outgoing shipments through carriers such as FedEx, UPS, and Uber
• Track orders and shipments, proactively resolving delays, discrepancies, damages, and losses
• Maintain accurate inventory records and documentation across ConnectWise and inventory management systems
• Reconcile purchase orders, invoices, and received inventory to ensure accuracy and completeness
• Coordinate RMAs, replacements, returns, warranty claims, and vendor credits
• Communicate order, shipment, and inventory status updates to clients and internal stakeholders
• Identify process improvements and operational efficiencies that enhance service delivery and customer satisfaction
• Assist with office coordination activities and facility-related service requests
• Meet regularly with leadership to review procurement activities, logistics performance, customer concerns, and operational metrics

Qualifications

What do you need for this amazing opportunity?

• Strong customer service and relationship management skills
• Excellent organizational, time management, and multitasking abilities
• Proven analytical and problem-solving skills
• Strong written, verbal, and interpersonal communication skills
• Ability to effectively prioritize and manage multiple projects and deadlines
• High attention to detail with a commitment to data accuracy and quality control
• Experience with procurement, purchasing, vendor management, and order lifecycle management
• Knowledge of inventory control, purchase orders, invoice reconciliation, and logistics coordination
• Experience coordinating shipments, deliveries, and resolving logistics-related issues
• Proficiency with Microsoft Office, particularly Excel
• Experience using ConnectWise, HaloPSA, Autotask, or similar PSA platforms preferred
• Associate's or Bachelor's degree in Business Administration, Finance, Supply Chain Management, Operations, Technology, or a related field preferred
• Valid driver's license, proof of insurance, and reliable transportation
• Ability to lift up to 50 pounds as required
• Willingness to travel occasionally as needed

Who are We?

M3 Technology Consultants, headquartered in Fairfax, VA, was founded in 2003 and has grown into a dynamic and rapidly expanding IT services provider. We have built a strong reputation for delivering exceptional, reliable IT solutions to businesses across the Washington, DC, and Denver, Colorado regions.

Our team of highly skilled professionals supports organizations of all sizes and across a wide range of industries. In addition to delivering managed IT services, we provide procurement, logistics, project coordination, cybersecurity, cloud solutions, disaster recovery planning, and ongoing technology support designed to help our clients succeed.

We foster an entrepreneurial work environment built on teamwork, accountability, exceptional customer service, and continuous improvement. By empowering our employees to take initiative, solve problems, and contribute new ideas, we have created a culture where people are encouraged to grow professionally while making a meaningful impact on our clients and our organization.