Purchasing Operations Lead - Partial Remote

The University of Texas Medical Branch; Webster (TX); Hybrid; USD 70,000 - 100,000; Full time

Job summary

The University of Texas Medical Branch is seeking a Supervisor, Purchasing to provide operational leadership, procurement oversight, and guidance for an assigned team of buyers, ensuring timely and compliant acquisition of goods and services at the Webster location.

The role manages daily workflows, prioritizes workloads, resolves procurement issues, and upholds institutional, state, and federal standards. It emphasizes customer satisfaction, coaching, and continuous improvement within the team.

Qualifications

• Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field and three (3) years of related experience with two (2) years at a lead/supervisory level.
• An equivalent combination of education and experience relevant to the role may be considered for this position.
• Must obtain C.P.S.M., C.P.P.B, C.P.P.O, C.T.C.M., or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title.

Responsibilities

• Lead daily operations of the assigned purchasing team(s), ensuring timely, accurate, and compliant processing of requisitions and purchase orders.
• Oversee requisition reviews and approvals, validating alignment with contracts, policies, and institutional standards before execution.
• Monitor team workload, prioritize tasks, and allocate resources to maintain procurement continuity and meet service expectations.
• Ensure customer needs are met through prompt communication, proactive support, and resolution of purchasing-related issues.
• Develop and maintain a culture of service excellence and continuous improvement within the purchasing team.
• Identify, recommend, and implement process improvements to enhance procurement efficiency, reduce waste, and increase customer satisfaction.
• Maintain buyer competency checklists; provide coaching, feedback, and training to support staff development and performance.
• Coordinate PTO schedules and adjust workload assignments as needed to ensure uninterrupted procurement operations.
• Collaborate with the HUB and Federal Small Business teams to support supplier diversity goals and related reporting requirements.
• Serve as a liaison between purchasing, end users, and other departments to ensure clear communication and responsive service.
• Support internal and external audits by ensuring accurate documentation and participating in audit response efforts.
• Assist in the development and delivery of internal policies, training materials, and compliance documentation.
• Participate in hiring, onboarding, and performance evaluations for purchasing team members.

Skills

Procurement knowledge

Negotiation

Policy compliance

SOP development

Auditing

Leadership

Communication

Education

Bachelor's degree in Business/Finance/Healthcare Admin

Job description

The University of Texas Medical Branch is seeking a Supervisor, Purchasing to provide operational leadership, procurement oversight, and guidance for an assigned team of buyers, ensuring timely and compliant acquisition of goods and services at the Webster location.

The role manages daily workflows, prioritizes workloads, resolves procurement issues, and upholds institutional, state, and federal standards. It emphasizes customer satisfaction, coaching, and continuous improvement within the team.