Procurement Assistant: Buyer I (Partial Remote)

The University of Texas Medical Branch; Webster (TX); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The University of Texas Medical Branch in Webster, TX is seeking an entry-level Buyer I to support routine procurement by handling requisitions, issuing purchase orders, and ensuring compliance with policies and regulations. This role provides front-line support and customer service while maintaining accuracy in purchasing operations.

Key responsibilities include processing orders, coordinating with vendors, and resolving order and invoice discrepancies, with onsite and limited remote work as

Qualifications

• High School Diploma and two (2) years of work experience in an office environment.

Responsibilities

• Troubleshoot ordering errors and reprocess appropriately.
• Coordinate with vendors to confirm purchase order receipt, clarify order details, and ensure timely delivery.
• Identify and resolve 2-way/3-way match exceptions involving invoices, purchase orders, and receipts. Add relevant comments to purchase orders and flag anomalies for review or escalation.
• Communicate with vendors and internal stakeholders to ensure timely order placement, delivery, and issue resolution.
• Support the institution’s Historically Underutilized Business (HUB) purchasing efforts in alignment with program goals.
• Maintain compliance with all applicable UTMB, state, and federal procurement regulations and policies.
• Perform accurate data entry and maintain organized purchasing records and documentation.
• Provide general information and guidance to customers and vendors regarding purchasing procedures and policies.
• Perform administrative support tasks, including answering calls, filing, copying, and maintaining backup documentation.
• Adhere to internal controls and follow established reporting structures.
• Review and process purchase requisitions for routine goods and services, ensuring accuracy and compliance with procurement policies.
• Issue purchase orders using the institution’s online procurement system in accordance with applicable laws, rules, and procedures.
• Manage vendor returns as needed.
• Perform related duties as required.

Skills

Office experience

Procurement basics

Customer service

Microsoft Office

Job description

The University of Texas Medical Branch in Webster, TX is seeking an entry-level Buyer I to support routine procurement by handling requisitions, issuing purchase orders, and ensuring compliance with policies and regulations. This role provides front-line support and customer service while maintaining accuracy in purchasing operations.

Key responsibilities include processing orders, coordinating with vendors, and resolving order and invoice discrepancies, with onsite and limited remote work as