Purchasing & logistics clerk

DIPASA USA INC; Brownsville (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

DIPASA USA INC is seeking a purchasing clerk to support procurement operations in Texas. You will review requisitions, initiate purchase orders, contact vendors, and track order status through to completion. The role requires strong organizational skills and attention to detail in a fast-paced environment.

You will also assist with RFQs, maintain vendor records, and coordinate with warehouse and accounting. Experience in clerical purchasing tasks and effective communication are essential.

Qualifications

• Knowledge of basic purchasing policies and practices.
• Strong interpersonal skills with tact, patience and courtesy.
• Clear oral and written communication abilities.
• Proficiency in telephone and email etiquette for internal and external stakeholders.

Responsibilities

• Receives purchase requisitions and reviews for clarity, accuracy and completeness; initiates purchase orders to vendors and follows up on order status until completed.
• Prints purchase orders and places all orders via phone/email/online; documents PO correspondence; obtains prices, quotes, creates new vendors; assists in RFQs and bids.
• Performs clerical duties in support of purchasing; responds to questions on purchasing policies; maintains files on POs and requisitions.
• Maintains vendor lists and purchase orders processed.
• Operates office equipment; responds to inquiries about requisitions; resolves issues with missing or incorrect materials; coordinates with warehouse and accounting.
• Communicates status of requisitions to stakeholders and ensures updates on all purchase orders; collaborates with warehouse and accounts payable as needed.
• Ships overseas and ensures ISF and documents are sent to the customs broker; handles shipping line correspondence and invoices; reviews broker invoices for payment processing.

Skills

Purchasing policies

Interpersonal skills

Oral & written communication

Telephone & email etiquette

Job description

• Receives purchase requisitions and reviews for clarity, accuracy and completeness; initiates purchase orders to vendors and follows up on order status until completed.
• Prints purchase orders, places all orders via phone/email/online; electronically attaches all purchase order correspondence or notations; obtains prices, quotes, creates new vendors; assists in the preparation of requests for quotations and bids.
• Performs a wide variety of clerical duties in support of the purchasing function; responds to questions regarding purchasing policies and procedures; maintains files on purchase orders and requisitions processed.
• Maintains a variety of records and files for the Purchasing Department including vendor lists, purchase orders processed.
• Operates a variety of office equipment, including computer, calculator, fax and copier.
• Responds to phone calls, emails and other requests for information concerning the status of requisitions; resolves problems involving missing, broken or incorrect materials received; communicates with warehouse personnel daily and provides updates/revisions on all purchase orders; works closely with accounting department regarding many aspects of orders and processes.
• Shipments overseas, assure that ISF and documents are sent to custom broker
• Shipping line correspondence and their invoices, including arrival notices with fees assure they are forwarded to custom broker.
• Reviews invoices from custom brokers, verifies they are correct and submits to Accounts Payable for processing in system for payment when due.
• Performs other related tasks and assumes responsibilities as may be assigned by manager.

Qualifications

• Basic purchasing policies and practices
• Interpersonal skills using tact, patience, and courtesy
• Oral and written communication skills.
• Telephone and email techniques and etiquette.