Purchasing & Inventory Coordinator — Mission-Driven Nonprofit

Lever, Inc.; Edgewater (MD); On-site; USD 28,000 - 30,000; Full time

Job summary

Arundel Lodge is seeking a Purchasing Coordinator to join our team and oversee purchasing operations, inventory planning, and supplier coordination to ensure materials are available when needed. The role requires strong organizational skills, attention to detail, and experience with forecasting, purchase orders, and vendor negotiations.

Proficiency with QuickBooks Online is preferred, and the ability to work independently in a fast-paced nonprofit environment is essential.

Qualifications

• Minimum of 3 years of experience in purchasing, procurement coordination, supply chain, or a related field.
• Experience creating and managing purchase orders.
• Forecasting, inventory management, and supply planning experience.
• Strong organizational, analytical, and problem-solving skills.
• Proficiency with QuickBooks Online and other purchasing or inventory tools.
• Excellent written and verbal communication skills.

Responsibilities

• Support demand planning activities and maintain accurate forecasts to guide purchasing decisions.
• Create, track, and update purchase orders based on supply needs and organizational priorities.
• Monitor inventory levels to help prevent shortages and maintain appropriate stock levels.
• Build and maintain positive relationships with suppliers and internal stakeholders.
• Negotiate pricing with vendors and assist with resolving delivery and order-related issues.
• Monitor order status and support on-time delivery of materials.
• Prepare purchasing and inventory reports and analyze data to identify trends and process improvements.
• Collaborate with internal departments and vendors to coordinate supply plans, timelines, and material requirements.
• Support improvements to purchasing systems, procedures, and reporting processes.
• Provide clear communication, timely follow-up, and effective day-to-day coordination.
• Support and communicate purchasing procedures as needed, including assisting with training.
• Maintain confidentiality and accurate records in accordance with organizational policies.

Skills

Forecasting

Inventory management

Vendor negotiation

Purchase orders

Data analysis

Tools

QuickBooks Online

Job description

Arundel Lodge is seeking a Purchasing Coordinator to join our team and oversee purchasing operations, inventory planning, and supplier coordination to ensure materials are available when needed. The role requires strong organizational skills, attention to detail, and experience with forecasting, purchase orders, and vendor negotiations.

Proficiency with QuickBooks Online is preferred, and the ability to work independently in a fast-paced nonprofit environment is essential.