Purchasing Coordinator

Hyatt Regency; New Orleans (LA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Career growth

Affordable benefits after 30 days

Referral bonuses to $500

Free/discounted room nights

Paid time off

Health care FSA

401(k) with match

Employee assistance program

Retail discounts

Job summary

Hyatt Regency New Orleans is seeking a Purchasing Coordinator to support hotel operations by coordinating procurement, receiving, inventory management, and accounts payable processes. You will be a key link between hotel departments, vendors and finance, ensuring timely and accurate flow of goods and payments.

The role requires organization, attention to detail and the ability to thrive in a fast-paced environment.

Qualifications

• Verbal and written Communication Skills
• Minimum of one year relevant experience.
• Intermediate level MS applications knowledge and proficiency.
• Knowledge/ skill in Inventory & Warehouse Management
• Knowledge of Basic Accounting Procedures
• Must be Customer Service inclined.
• Be deadline and detail oriented.
• Be able to lift, push or pull about 40lbs;
• Have a strong desire to learn and grow.

Responsibilities

• Coordinate procurement, receiving, inventory management, and accounts payable processes.
• Serve as a link between hotel departments, vendors, and finance to ensure timely, accurate flow of goods and payments.
• Receive and process invoices for payment through BirchStreet; verify quantities, pricing, and items.
• Review invoices for discrepancies and resolve issues with vendors and internal departments.
• Maintain supplier records in BirchStreet and manage vendor payment schedules.
• Prioritize payments to ensure invoices are paid within terms.
• Support additional tasks as needed.

Skills

Verbal and written communication

One year experience

Customer service oriented

Deadline driven

Detail oriented

Lift 40lbs

Growth mindset

Tools

MS Office

BirchStreet

Job description

Summary

Join a team that helps keep one of New Orleans' premier hotels operating efficiently behind the scenes. As a

Organization- Hyatt Regency New Orleans

Join a team that helps keep one of New Orleans' premier hotels operating efficiently behind the scenes. As a Purchasing Coordinator at the Hyatt Regency New Orleans, you’ll play a vital role in supporting hotel operations by coordinating procurement, receiving, inventory management, and accounts payable processes. This position serves as a key link between hotel departments, vendors, and finance, ensuring the timely and accurate flow of goods, services, and payments. If you are highly organized, detail-oriented, and thrive in a fast-paced environment, this is an excellent opportunity to grow your career with Hyatt.

The Purchasing Coordinator is responsible for receiving and processing invoices for payment through the BirchStreet procurement system while ensuring the accuracy of all items, quantities, and pricing associated with purchase orders. This role reviews invoices for discrepancies, works directly with vendors and internal departments to resolve issues prior to payment processing, and tracks invoices through the payment cycle to ensure timely completion. The coordinator manages vendor payment schedules, maintains accurate supplier records within BirchStreet, and prioritizes payments to ensure invoices are paid within established credit terms.

• Listed responsibilities aren't exhaustive, and the purchasing coordinator may be asked to take on additional tasks as needed to support the organization’s goals.

Benefits Include

• Career Growth and Advancement – Hyatt believes strongly in promoting from within. We offer training, skills development, and career mobility with opportunities for advancement at every level


• Affordable Benefits after 30 days – Full-time colleagues are eligible for medical, dental, vision, life, LTD, and STD coverage


• Referral Bonuses up to $500 – For bringing new members to our team


• Free and Discounted Room Nights at Hyatt hotels around the world


• Paid Time Off – Holiday pay, new child leave, and personal days


• Healthcare FSA – Save money on eligible medical expenses


• Financial Perks – 401(k) with company match and discounted employee stock purchase plan


• Employee Assistance Program – 24/7 emotional support, legal guidance, and personal & financial resources


• Retail Discounts – Savings at Headspace, Apple, AT&T, Verizon, and more

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

• Verbal and written Communication Skills


• Possess a minimum of one (1) year relevant experience.


• Possess intermediate level MS applications knowledge and proficiency.


• Knowledge/ skill in Inventory & Warehouse Management


• Knowledge of Basic Accounting Procedures


• Must be Customer Service inclined.


• Be deadline and detail oriented.


• Be able to lift, push or pull about 40lbs;


• Have a strong desire to learn and grow.