Purchasing Coordinator

Socket.dev; Gardena (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Quarterly bonus program

Medical, Dental, Vision 80% premium

Disability & Life Insurance

Paid vacation 2-4 weeks

401K match

Job summary

Air Fayre is seeking a detail-oriented Purchasing Coordinator to process replenishment orders and support month-end processes under the Purchasing Manager. The role ensures accurate purchase orders, timely supplier confirmations, and proper inventory levels across our 24/7 airline catering operation.

You will collaborate with finance, operations, and leadership, maintain accurate records in billing and accounting systems, and assist with reconciliations, invoicing, and KPI reporting to drive

Qualifications

• 2-4+ years in accounts receivable, billing, or accounting.
• Experience with reconciliations, invoicing, and collections.
• Strong Excel skills (pivot tables, formulas).
• Understanding of basic accounting principles (G/L, accruals, reporting).
• Highly organized with strong attention to detail.

Responsibilities

• Assist with invoicing, billing accuracy, and distribution.
• Provide weekly and monthly ledger reconciliations, maintain an accurate AR aging report, aging review with comments and collections analysis to manager.
• Resolve billing discrepancies and customer disputes.
• Maintain accurate records in billing/accounting systems.
• Review and assign G/L codes and process invoices.
• Perform bank reconciliations and account reconciliations.
• Support month-end close, including accruals and journal entries.
• Assist with financial reporting, including KPI tracking and analysis.
• Prepare reports, trends, and commentary for leadership.

Skills

Attention to detail

Independent worker

Tools

Excel

G/L software

Job description

About us

We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone. Air Fayre is an award-winning catering team that is in search of the best and the brightest to join our dynamic team of airline catering enthusiasts.

Air Fayre offers benefits including!

• An excellent compensation package that includes a quarterly performance bonus program.
• Medical, Dental, and Vision for employees & dependents at 80% premium sponsorship.
• Free short- and long-term disability insurance and life insurance
• 2-4 weeks of paid vacation
• 401K with a match

Mission of role

We’re looking for a detail-oriented Purchasing Coordinator to process replenishment orders for materials, supplies, and equipment under the direction of the Purchasing Manager. This role helps ensure accurate purchase orders, timely supplier confirmations and deliveries, and appropriate inventory levels across our 24/7 airline catering operation.

You’ll work closely with finance, operations, and leadership to maintain accurate

records and support month-end processes.

Functions and Responsibilities

• Assist with invoicing, billing accuracy, and distribution
• Provide weekly and monthly ledger reconciliations, maintain an accurate AR aging report, aging review with comments and collections analysis to manager
• Resolve billing discrepancies and customer disputes
• Maintain accurate records in billing/accounting systems
• Review and assign G/L codes and process invoices
• Perform bank reconciliations and account reconciliations
• Support month-end close, including accruals and journal entries
• Assist with financial reporting, including KPI tracking and analysis
• Prepare reports, trends, and commentary for leadership

Qualifications & Educational Requirements

• 2-4+ years of experience in accounts receivable, billing, or accounting
• Experience with reconciliations, invoicing, and collections
• Strong Excel skills (pivot tables, formulas preferred)
• Understanding of basic accounting principles (G/L, accruals, reporting)
• Highly organized with strong attention to detail
• Ability to work independently in a fast-paced environment

Join us in our mission to uphold the highest standards of quality in our products while fostering a culture of continuous improvement. We look forward to your application!