Purchasing Coordinator

Air Fayre; St. George (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

Air Fayre in Louisiana is seeking a detail-oriented Purchasing Coordinator to process replenishment orders for materials, supplies, and equipment under the direction of the Purchasing Manager. You will help ensure accurate purchase orders, timely supplier confirmations and deliveries, and maintain inventory levels across our 24/7 airline catering operation.

You will collaborate with finance, operations, and leadership to maintain records and support month-end processes.

Qualifications

• Highly organized with strong attention to detail.
• Ability to work independently in a fast-paced environment.
• Experience with reconciliations, invoicing, and collections would be beneficial.

Responsibilities

• Assist with invoicing, billing accuracy, and distribution.
• Provide weekly and monthly ledger reconciliations, maintain a detailed AR aging report with comments.
• Resolve billing discrepancies and customer disputes.
• Maintain accurate records in billing/accounting systems.
• Review and assign G/L codes and process invoices.
• Perform bank and account reconciliations.
• Support month-end close, including accruals and journal entries.
• Assist with financial reporting, KPI tracking, and leadership commentary.
• Prepare reports and trends for leadership.

Skills

Attention to detail

Organized

Independent

Fast-paced

Tools

Excel

Job description

Job Description

Job Description

We're looking for a detail-oriented Purchasing Coordinator to process replenishment orders for materials, supplies, and equipment under the direction of the Purchasing Manager. This role helps ensure accurate purchase orders, timely supplier confirmations and deliveries, and appropriate inventory levels across our 24/7 airline catering operation.

You'll work closely with finance, operations, and leadership to maintain accurate

records and support month-end processes.

Functions and Responsibilities

• Assist with invoicing, billing accuracy, and distribution
• Provide weekly and monthly ledger reconciliations, maintain an accurate AR aging report, aging review with comments and collections analysis to manager
• Resolve billing discrepancies and customer disputes
• Maintain accurate records in billing/accounting systems
• Review and assign G/L codes and process invoices
• Perform bank reconciliations and account reconciliations
• Support month-end close, including accruals and journal entries
• Assist with financial reporting, including KPI tracking and analysis
• Prepare reports, trends, and commentary for leadership

Qualifications & Educational Requirements

• 2–4+ years of experience in accounts receivable, billing, or accounting
• Experience with reconciliations, invoicing, and collections
• Strong Excel skills (pivot tables, formulas preferred)
• Understanding of basic accounting principles (G/L, accruals, reporting)
• Highly organized with strong attention to detail
• Ability to work independently in a fast-paced environment

Company Description

We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone.

Company Description

We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone.