Purchasing & Billing Specialist: Airline Catering

Socket.dev; Gardena (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Quarterly bonus program

Medical, Dental, Vision 80% premium

Disability & Life Insurance

Paid vacation 2-4 weeks

401K match

Job summary

Air Fayre is seeking a detail-oriented Purchasing Coordinator to process replenishment orders and support month-end processes under the Purchasing Manager. The role ensures accurate purchase orders, timely supplier confirmations, and proper inventory levels across our 24/7 airline catering operation.

You will collaborate with finance, operations, and leadership, maintain accurate records in billing and accounting systems, and assist with reconciliations, invoicing, and KPI reporting to drive

Qualifications

• 2-4+ years in accounts receivable, billing, or accounting.
• Experience with reconciliations, invoicing, and collections.
• Strong Excel skills (pivot tables, formulas).
• Understanding of basic accounting principles (G/L, accruals, reporting).
• Highly organized with strong attention to detail.

Responsibilities

• Assist with invoicing, billing accuracy, and distribution.
• Provide weekly and monthly ledger reconciliations, maintain an accurate AR aging report, aging review with comments and collections analysis to manager.
• Resolve billing discrepancies and customer disputes.
• Maintain accurate records in billing/accounting systems.
• Review and assign G/L codes and process invoices.
• Perform bank reconciliations and account reconciliations.
• Support month-end close, including accruals and journal entries.
• Assist with financial reporting, including KPI tracking and analysis.
• Prepare reports, trends, and commentary for leadership.

Skills

Attention to detail

Independent worker

Tools

Excel

G/L software

Job description

Air Fayre is seeking a detail-oriented Purchasing Coordinator to process replenishment orders and support month-end processes under the Purchasing Manager. The role ensures accurate purchase orders, timely supplier confirmations, and proper inventory levels across our 24/7 airline catering operation.

You will collaborate with finance, operations, and leadership, maintain accurate records in billing and accounting systems, and assist with reconciliations, invoicing, and KPI reporting to drive