Purchasing Clerk- 1st Shift 8AM-5PM Monday-Friday

Magnolia Foods, LLC.; Rialto (CA); On-site; USD 25,485 - 30,307; Full time

Job summary

Magnolia Foods, LLC in Rialto, CA is seeking a detail-oriented Purchasing Clerk to support procurement by creating purchase orders, tracking deliveries, and coordinating with vendors to ensure materials arrive when needed. This role emphasizes strong attention to detail, organization, and communication in a food manufacturing setting.

You will monitor inventory, assist with replenishment, maintain records, and help with cost control and process improvements while adhering to food safety

Qualifications

• High school diploma or equivalent required; associate degree in business, supply chain, or related field preferred.
• 2 years of procurement, or administrative experience preferred.
• Experience in food manufacturing environment is desirable.

Responsibilities

• Create and process purchase orders and PORs accurately and in a timely manner.
• Monitor inventory levels and assist with replenishment of raw materials, packaging materials, ingredients, and operating supplies.
• Communicate with vendors to confirm pricing, availability, lead times, and delivery schedules.
• Track open orders and follow up on delayed or missing shipments.
• Match purchase orders, packing slips, and receiving documents, and vendor invoices for accuracy.
• Maintain purchasing files, vendor records, and pricing information.
• Support internal departments with purchasing requests and order status updates.
• Resolve invoice discrepancies, PO variances, delivery issues, and receiving-related purchasing concerns.
• Assist with cost control, reporting, and process improvement initiatives.
• Assist with quality and Food Safety compliance activities as assigned.
• Monitor past due POs, work closely with WHS staff.
• Coordinate with warehouse, production, quality, and receiving departments to ensure timely receipt of materials.
• Perform other job-related duties as assigned.

Skills

Food manufacturing knowledge

Microsoft Office

Excel

Word

Outlook

Time management

Organizational skills

Vendor communication

Purchase order processing

Inventory coordination

Recordkeeping

Data entry

Team collaboration

Education

High school diploma or equivalent

Associate degree in business, supply chain, or related field (preferred)

Tools

Microsoft Excel

Microsoft Office

Word

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Rialto, CA, US

3 days ago Requisition ID: 1491

Salary Range: $18.50 To $22.00 Hourly

Job Purpose / Summary

The Purchasing Clerk supports the procurement process by preparing purchase orders, tracking deliveries, maintaining accurate records, and coordinating with vendors and internal departments to ensure materials and services are available when needed. This role requires strong attention to detail, organization, and communication skills.

Essential Food Safety & Quality Responsibilities

• General Food Safety Culture & Compliance

Responsibilities

• Create and process purchase orders and PORs accurately and in a timely manner.
• Monitor inventory levels and assist with replenishment of raw materials, packaging materials, ingredients, and operating supplies.
• Communicate with vendors to confirm pricing, availability, lead times, and delivery schedules.
• Track open orders and follow up on delayed or missing shipments.
• Match purchase orders, packing slips, and receiving documents, and vendor invoices for accuracy.
• Maintain purchasing files, vendor records, and pricing information.
• Maintain audit documentation related to OSHA, EPA, FDA, HACCP, Organic, non-GMO, Kosher and SQF requirements.
• Resolve order discrepancies and elevate issues when necessary.
• Support internal departments with purchasing requests and order status updates.
• Resolve invoice discrepancies, PO variances, delivery issues, and receiving-related purchasing concerns.
• Assist with cost control, reporting, and process improvement initiatives.
• Assist with quality and Food Safety compliance activities as assigned.
• Monitor past due POs, work closely with WHS staff.
• Coordinate with warehouse, production, quality, and receiving departments to ensure timely receipt of materials.
• Perform other job-related duties as assigned.

Required Skills, Knowledge, and Abilities

• Working knowledge of food manufacturing, raw materials and packaging materials.
• Proficiency in Microsoft Office, Excel, Word, and Outlook.
• Ability to effectively manage multiple priorities and deadlines.
• Strong organizational, communication, follow-up skills, and problem-solving abilities.
• Ability to work in a fast-paced manufacturing environment.
• Good written and verbal communication skills.
• Effective with vendor communication
• Purchase order processing
• Inventory coordination
• Recordkeeping and data entry
• Time management
• Problem-solving
• Team collaboration

Education and Experience

• High school diploma or equivalent required; associate degree in business, supply chain, or related field preferred.
• 2 years of procurement, or administrative experience preferred.

Physical Demands

The employee may be required to sit, stand, walk through office, warehouse, and production areas; use a computer; communicate verbally and in writing in English.

This position is in an office, warehouse, and food manufacturing environment. The employee may be exposed to production noise, temperature changes, warehouse traffic, moving equipment, food manufacturing conditions, and facility-related hazards.