Purchasing Clerk

Orange-Ulster BOCES; Village of Goshen (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Orange-Ulster BOCES in Goshen, NY is seeking an Office Clerk to manage requisitions and purchasing of materials and supplies. You will maintain records, follow established procedures, expedite purchases, and coordinate with vendors. Supervision may be exercised over clerical staff and student aides.

Qualifications include graduation from high school or GED and three years of office clerical experience, one year in purchasing functions; appointment is provisional pending Civil Service examination.

Qualifications

• Graduation from high school or GED is required.
• Three years of office clerical experience, with at least one year in purchasing functions.

Responsibilities

• Prepares requisitions for materials and supplies.
• Furnishes and obtains information from sales representatives regarding supplies.
• Maintains files of circulars, correspondence, and catalogs.
• Issues, records, and follows up on purchase orders.
• Answers telephone inquiries regarding purchase orders, including delivery dates and charges.

Skills

Record keeping

Expedite purchases

Vendor coordination

Supervision of staff

Education

High school diploma or GED

Job description

The work involves important record keeping for the requisitioning and purchasing of materials and supplies. The work is carried out in accordance with established office and purchasing procedures. Work further entails the expediting of purchases and coordinating a working relationship with vendors. Supervision may be exercised over subordinate clerical personnel and/or student aides. Does related work as required.

TYPICAL WORK ACTIVITIES: Prepares requisitions for materials and supplies; Furnishes and obtains information from sales representative regarding supplies and materials; Maintains files of incoming circulars, correspondence and catalogs; Issues and records purchase orders and follow up deliveries; Answers all telephone inquiries regarding issued purchase orders, such as expected delivery dates, price changes, freight charges, etc.

Please be advised that this appointment will be provisional and is contingent upon your taking and passing the applicable future Civil Service examination and meeting the required qualifications for the position.

Graduation from high school or possession of a high school equivalency diploma and three (3) years of office clerical experience, one (1) of which shall have involved purchasing functions.