Purchasing Technician

City-of-Valdosta; Valdosta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Valdosta is seeking a Purchasing Clerk to manage requisitions, process purchase orders, verify quotes and invoices, and support the bid process. You will handle open records requests, maintain vendor files, and assist in Abatements while delivering accurate administrative service.

This role requires knowledge of purchasing laws, strong organizational skills, and experience with office software. Customer service and meticulous recordkeeping are essential to success in this position.

Qualifications

• Knowledge of purchasing and bidding procedures.
• Knowledge of available vendors and current prices.
• Knowledge of federal, state and city purchasing laws and regulations.
• Knowledge of computers and job-related software programs.
• Skill in performing basic mathematical calculations.
• Skill in the operation of standard office equipment.
• Skill in the completion of required reports.
• Skill in the maintenance of files and records.
• Skill in the provision of customer services.
• Skill in oral and written communication.

Responsibilities

• Receives and reviews purchase requisitions; processes purchase orders; processes purchase order change requests.
• Verifies approvals and reviews information to confirm quotes and invoices match corresponding purchase orders.
• Facilitates GovDeals pick-ups, filing, and customer service needs.
• Receives and processes open records requests.
• Serves as P-Card Administrator. Issues new cards, training, and auditing.
• Assists with membership management.
• Assists the Purchasing Agent through the bid process.
• Assists in Abatements.
• Updates and maintains all vendor information.
• Maintains purchasing files and records according to retention policies.
• Performs other related duties.

Skills

Purchasing procedures

Bidding procedures

Vendor management

Federal/state/city purchasing laws

Office software proficiency

Basic mathematical calculations

Records maintenance

Customer service

Oral and written communication

Education

High school diploma or equivalent

Apprenticeship or internship experience

Tools

Office software

Job description

Description

• Receives and reviews purchase requisitions; processes purchase orders; processes purchase order change requests.
• Verifies approvals and reviews information to confirm quotes and invoices match corresponding purchase orders.
• Facilitates GovDeals pick-ups, filing, and customer service needs.
• Receives and processes open records requests.
• Serves as P-Card Administrator. Issues new cards, training, and auditing.
• Assists with membership management.
• Assists the Purchasing Agent through the bid process.
• Assists in Abatements.
• Updates and maintains all vendor information.
• Maintains purchasing files and records according to retention policies.
• Performs other related duties.

Requirements

• Knowledge of purchasing and bidding procedures.
• Knowledge of available vendors and current prices.
• Knowledge of federal, state and city purchasing laws and regulations.
• Knowledge of computers and job-related software programs.
• Skill in performing basic mathematical calculations.
• Skill in the operation of standard office equipment.
• Skill in the completion of required reports.
• Skill in the maintenance of files and records.
• Skill in the provision of customer services.
• Skill in oral and written communication.
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.