Purchasing Clerk

Orange-Ulster BOCES; Town of Goshen (NY); On-site; USD 36,000 - 60,000; Full time

Job summary

Orange-Ulster BOCES in Town of Goshen, NY, seeks a detail-oriented office clerk with purchasing responsibilities. The role involves preparing requisitions, issuing and tracking purchase orders, and coordinating with vendors to ensure timely deliveries.

The position requires a high school diploma or equivalent and at least three years of clerical experience, including one year in purchasing. The appointment is provisional and contingent on passing a Civil Service examination and meeting

Qualifications

• High school diploma or equivalent and three years of clerical experience, including at least one year in purchasing.

Responsibilities

• Prepares requisitions for materials and supplies and issues purchase orders.
• Obtains information from sales representatives regarding supplies and materials and keeps files of catalogs and circulars.
• Records and follows up deliveries, maintains files, and handles inquiries about purchase orders (delivery dates, price changes, freight charges).
• Expedites purchases and coordinates with vendors; supervises subordinate clerical staff or student aides as needed.

Skills

Purchasing

Clerical

Vendor coordination

Record keeping

Education

High School diploma or equivalent

Job description

The work involves important record keeping for the requisitioning and purchasing of materials and supplies. The work is carried out in accordance with established office and purchasing procedures. Work further entails the expediting of purchases and coordinating a working relationship with vendors. Supervision may be exercised over subordinate clerical personnel and/or student aides. Does related work as required.

TYPICAL WORK ACTIVITIES: Prepares requisitions for materials and supplies; Furnishes and obtains information from sales representative regarding supplies and materials; Maintains files of incoming circulars, correspondence and catalogs; Issues and records purchase orders and follow up deliveries; Answers all telephone inquiries regarding issued purchase orders, such as expected delivery dates, price changes, freight charges, etc.

Please be advised that this appointment will be provisional and is contingent upon your taking and passing the applicable future Civil Service examination and meeting the required qualifications for the position.

Graduation from high school or possession of a high school equivalency diploma and three (3) years of office clerical experience, one (1) of which shall have involved purchasing functions.