Purchasing Clerk

Linn-Products-Ltd; Charlotte (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

Linn-Products-Ltd is seeking a detail-oriented procurement specialist to handle purchase orders, verify requisitions, coordinate deliveries and resolve PO discrepancies while ensuring compliance with company policies. You will manage supplier communications and track orders end-to-end in a fast-paced environment.

Ideal candidates will have ERP familiarity and strong MS Office (Outlook/Excel) skills, with 3–4 years of experience.

Qualifications

• Proficient in Microsoft Office, especially Outlook and Excel.
• Familiarity with ERP systems and purchasing workflows.
• 3 to 4 years of on-the-job experience in procurement.

Responsibilities

• Promptly and accurately prepare Purchase Orders based on approved requisitions.
• Check requisitions for proper authorization and policy compliance.
• Schedule delivery, pricing, and freight to complete PO.
• Resolve mismatches between POs, packing slips, and invoices.
• Provide timely feedback to requestors on order details.
• Review open orders and update delivery status with suppliers.
• Coordinate returns of discrepant materials and obtain credits.
• Identify opportunities to improve value through better prices and delivery.
• Maintain appropriate levels of office supplies and materials.

Skills

Microsoft Office

Excel

Outlook

ERP systems

Education

High school diploma

Associates degree

Job description

Summary of Essential Duties and Responsibilities:

• Procurement of the company’s supplies and services.


• Maintain compliance with all company policies and procedures.


• Maintain regular and punctual attendance within established work hours.

Essential Duties, Education and/or Work Experience Requirements:

• Promptly and accurately prepare Purchase Order (PO) materials and services based on approved purchase requisitions.


• Check requisitions for proper authorization and compliance with the company’s procurement policies and procedures.


• Schedule/confirm delivery, pricing and freight charges to complete PO.


• Address and fix mismatches between PO’s, packing slips, and vendor invoices.


• Provide appropriate and timely feedback to requestors regarding order particulars, availability, delivery date, etc.


• Regularly review open orders and contact suppliers to update delivery status and inform requestors.


• Coordinate returns of discrepant materials and obtain credits for returns.


• Pursue opportunities to improve the value of purchases such as lower prices, better quality, better delivery, competitive advantage.


• Maintain appropriate levels of office supplies such as paper, printer supplies, envelopes, etc.


• Strong attention to detail, basic mathematical and numerical accuracy, clear written and verbal communication, and problem-solving abilities.

Requirements

Education and/or Work Experience Requirements:

• Ability to work independently and to carry out assignments as assigned.


• Familiarity with ERP systems.


• Proficient in Microsoft Office, specifically with Outlook and Excel.


• High school diploma required Associates degree or above preferred.


• 3 to 4 years on-the-job experience.

Physical Requirements:

• Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.


• Must be able to lift up to 10 lbs.


• This is a primarily sedentary position. Must be also be able to stand and walk for brief periods of time.