Procurement Clerk

Vocational Instruction Project; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Vocational Instruction Project is seeking a detail-oriented Procurement Clerk to support purchasing and inventory, processing orders, and maintaining supplier records. The role may involve visiting program and storage locations to verify inventory and assist operations.

You will coordinate with vendors and internal teams to ensure accurate deliveries, track shipments, and maintain logs in accordance with policy, while leveraging Excel and ERP tools to streamline procurement processes.

Qualifications

• High school diploma or equivalent.
• Basic understanding of procurement, inventory, or supply chain processes.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP, inventory, or purchasing systems is a plus.
• Strong organizational and record-keeping skills.
• Ability to lift and move standard office or supply items when assisting with receiving.

Responsibilities

• Prepare and process purchase orders, requisitions, and invoices.
• Maintain accurate records of purchases, pricing, and supplier information.
• Communicate with vendors to obtain quotes, confirm orders, and resolve discrepancies.
• Track order status and delivery schedules to ensure timely receipt of goods.
• Assist with receiving deliveries by verifying shipments against purchase orders.
• Inspect incoming items for accuracy, damage, or shortages and report issues.
• Help organize, label, and distribute inventory to appropriate departments.
• Visit nearby sites as needed to verify inventory and supply needs.
• Coordinate with warehouse, inventory, and finance teams on received goods and billing.
• Maintain procurement and inventory tracking logs and reports.
• Ensure procurement and inventory handling follow company policies and procedures.

Skills

Procurement

Inventory management

Vendor communication

Microsoft Office

ERP systems

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

ERP systems

Job description

Description

Position Summary

The Procurement Clerk supports the purchasing and inventory functions by processing purchase orders, maintaining supplier records, assisting with receiving shipments, and helping distribute inventory. This role ensures materials and services are acquired efficiently, accurately recorded, and properly routed within the organization.

In addition to office-based responsibilities, this position also includes opportunities to visit nearby program or storage locations to help verify inventory accuracy, assess supply needs, and support operational effectiveness.

Key Responsibilities

• Prepare and process purchase orders, requisitions, and invoices
• Maintain accurate records of purchases, pricing, and supplier information
• Communicate with vendors to obtain quotes, confirm orders, and resolve discrepancies
• Track order status and delivery schedules to ensure timely receipt of goods
• Assist with receiving deliveries by verifying shipments against purchase orders
• Inspect incoming items for accuracy, damage, or shortages and report issues
• Help organize, label, and distribute inventory to appropriate departments
• Visit nearby sites as needed to help verify inventory and supply needs
• Coordinate with warehouse, inventory, and finance teams on received goods and billing
• Maintain procurement and inventory tracking logs and reports
• Ensure procurement and inventory handling follow company policies and procedures

Requirements

Required Qualifications

• High school diploma or equivalent
• Basic understanding of procurement, inventory, or supply chain processes
• Proficiency in Microsoft Office (especially Excel)
• Experience with ERP, inventory, or purchasing systems is a plus
• Strong organizational and record-keeping skills
• Ability to lift and move standard office or supply items when assisting with receiving