Purchasing Associate & Transportation Specialist

JAARS, Inc.; Waxhaw (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

JAARS in Waxhaw seeks a Purchasing Associate & Transportation Specialist to manage end-to-end procurement, from PR to PO issuance, with a focus on aviation needs. The role collaborates with Accounting, Receiving, and internal teams to ensure accurate orders and timely payments.

Ideal candidates have a degree in Purchasing or related fields and are proficient with NetSuite, able to thrive in a high-volume environment and communicate effectively with vendors.

Qualifications

• Demonstrated faith aligned with JAARS mission and values.
• Experience in fast-paced procurement environments and aviation-related purchasing.
• Ability to learn and apply Oracle NetSuite efficiently.
• Strong communication with internal stakeholders and external vendors.

Responsibilities

• Administer purchasing with focus on PO issuance and three-way match processing.
• Use NetSuite to create POs from requisitions and educate staff on system functionality.
• Forward POs to internal/external contacts for review and approval.
• Confirm accuracy of POs and revise promptly as needed.
• Maintain confidentiality of pricing and vendor information.
• Assist in timely payment authorization withReceiving documentation.
• Focus primarily on Aviation purchases.

Skills

Strong communication

Multi-tasking

Procurement knowledge

Education

Degree in Purchasing, Inventory, Supply Chain, or related discipline

Tools

NetSuite

Job description

Full details of the job.

Vacancy Name

Vacancy Name Purchasing Associate & Transportation Specialist

Vacancy No

Vacancy No VN1041

Target Staff Type

Work Location

Work Location JAARS Waxhaw

FTE

FTE 1.000

Position Summary

The Purchasing Associate will perform essential procurement activities from purchase requisition (PR), purchase order (PO) issuance, sales order issuance (SO), to the timely authorization of payment; the role will partner requesting internal Accounting and Receiving teams while collaborating with internal department team, including Buyers, Procurement Specialists, Contracts and Material Management. The role ensures correct PO placement and monitors PO status for domestic and international needs. Primary focus is Aviation.

Position Responsibilities

• Administeraspects of purchasing, in PO issuance with focused emphasis on completion, timely accuracy verification, and follow through with three-way match processing.
• UseNetSuite purchasing system to create a purchase order from a requisition request; may educate internal staff, departments, and PO requesters on system functionality.
• Forwardpurchase order to the necessary internal and external contacts for review and approval.
• Confirmaccuracy of the purchase order; revisepurchase order in a timely manner.
• Maintainconfidentiality of pricing and other information not to be disclosed among vendors and other departments.
• In conjunction with Accounting, assistin the timely authorization of payment for purchases by forwarding receiving documentation.
• In conjunction with Receiving, verifyreceipt of items by comparing items received to items ordered; resolveshipments in error with suppliers; trackPOs and may produce summary or status reporting on a timely basis.
• Focusprimarily on Aviation purchases.

Position Requirements

• A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth.
• Embracethe vision, mission, and core values of JAARS.
• Degree in Purchasing, Inventory, Supply Chain, or related discipline, or equivalent experience is desirable.
• Ability to perform in a fast-tempo, high volume environment that depends on multi-tasking several duties simultaneously and with accuracy.
• Related experience in Buyer, Supply Chain, Shipping/Receiving, and Purchasing to perform the essential duties of the position or the aptitude to rapidly learn and apply the knowledge to perform the tasks, responsibilities, and duties.
• Technical savvy to rapidly learn Oracle NetSuite and apply the system’s functionality with confidence and operational familiarity.
• Ability to work across organizations and displaying an acumen of follow through and accuracy.
• Ability to communicate effectively and build trust with internal department stakeholders and external vendor partners.
• Special knowledge of Aviation needs and vendors preferred.